Construction Administrator

Job Description:

LOCATION:

BELLEVUEThe Construction Administrator manages subcontractor’s insurances, waivers, liens and collaborates with the Accounting Department, Project team, Risk Management, and Legal teams to identify potential risks on incompliance vendor. In addition, the Administrator is responsible for ensuring that contract requirements are met prior to releasing vendor payment and facilitates submissions of required documents and inquiries from subcontractors, including sub-tiers.

Perks and Benefits :

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $11, $44, or $103 per pay our PPO, HSA and HMO have you covered. In addition, we offer:3 weeks PTOAnnual education allowance of up to $1,000

Referral program

Residential housing discount after 1 year of continuous employment

Friends and family rates for our Hotel Properties throughout the company

What You Will Do:

Manages procurement, reviews, and validates sub-contractor’s Insurances (Professional Liability/ Errors or Omissions, General Liability, Automobile Liability, Excess Umbrella Liability, and Worker’s Compensation)
Manages the maintenance of insurance certificates in GC Pay and internal database

Coordinates identified non-compliant insurance and waiver requirements from sub-contractors including the sub-tiers with Risk Management Manages procurement, reviews, and validation of sub-contractor and sub-tier Waivers (Conditional/Unconditional Progress and Conditional/Unconditional Final Release)
Manages the maintenance of Waivers in GC Pay and internal database

Manages outstanding Mechanic Liens from sub-contractor including the sub-tiers

Facilitates resolution of the release of Mechanic liens with the Legal Department Manages filed Preliminary Notices from sub-contractor including the sub-tiers

Manages the maintenance of Preliminary Notice from GC Pay and internal database

Prioritizes and manages multiple projects simultaneously and follow through on issue.

Coordinates and entry of waivers (Conditional and Unconditional), vendor, sub-tiers, suppliers Preliminary Notices and Insurance Certificates and follow-up Prepare Conditional and Unconditional waivers for lenders monthly to draw requests and follow up if any missing

Verifies if insurance is current and waivers from vendors, sub-tiers, suppliers on file and follow up if any are missing

Prepares waivers for checks to be issued

Responsible for entering check info in the outstanding check log for approval and follow up if cleared

Manages internal communication via telephone, email inquiries and responds as appropriately.

Facilitate construction contracts with Project Coordinator and Project Managers with various trades

Facilitates change orders with Project Coordinator and Project Managers Tracks and logs all contracts, change orders, business licenses, LNI compliance letters, insurance, etc to ensure all stay current

Organizes and supports the Project Managers and the Project Coordinators with meetings scheduling, letters and documents preparation, contract signatures, invoicing, minutes, etc.

Preparing various construction documents, sending out letters and general communication to trades and Site Superintendents Oversees and coordinates administrative functions of the corporate office ensuring its smooth and efficient operation

Coordinate with Administrative staff in various ONNI offices to ensure most current standards are being followed

Occasional travel may be required

Performs other duties as required

What You Bring2+ years construction administration experience

Experience in construction industry and with compliance, strongly preferred

Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Excellent verbal, written and keyboard skills

Attention to detail and excellent at multitasking in a fast-paced environment

Detailed at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along with managing deadlines

Must be able take initiative and a strong problem solver

Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups

Diligent on follow up and project timetables

Salary Range:$81,000-$90,000

About The Company:

Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements,…