Senior Contract Administrator

Overview

For over a century, Catholic Community Services of Western Washington (CCSWW) has provided services for youth, immigrants, older adults, and people experiencing homelessness throughout western Washington state. Our 4000+ employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing. Our mission and our focus is for those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism.

We actively join with others to work for justice.

CCSSWW is currently seeking a strategic and collaborative Senior Contract Administrator who will oversee the entire lifecycle of contracts and procurement activities across the organizations. If you are a proactive compliance professional who excels at mitigating risk and strengthening governance, this role is for you.

As a Senior Contract Administrator, you will serve as the primary facilitator and initial reviewer for contracts, both small and large scale, helping ensure agreements are complete, compliant, and aligned with CCSWW policies, grant requirements, and operational needs before escalation to Legal, Finance, IT and HR for final review. The Senior Contract Administrator works to support effective contract administration and procurement practices.

This position translates complex legal and contractual language into clear guidance for non-technical staff and promotes a culture of accountability, transparency, equity, and service.

Salary: $ - $ per year (D.O.E.) with a competitive benefits package:

• Medical, Dental, Vision, Life Insurance and Long-Term Disability
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Generous paid time off (15 days of paid vacation), paid sick time
• 12 days of paid holidays, plus one (1) personal holiday
• 403(b) Employee Savings Plan
• Employee Assistance Program (EAP)

• Serve as the primary point of coordination for contract intake, review, routing, and administration across the organization.
• Conduct an initial review of contracts, agreements, and amendments to identify compliance concerns, incomplete terms, insurance requirements, and potential risks.
• Review and support a variety of agreements including vendor contracts, government funding agreements, grants and subgrants, MOUs, NDAs, leases, consulting agreements, and service contracts.
• Create and coordinate contract review and approval workflows with Legal, Finance, HR, Senior Leadership and Program leadership.
• Assist with contract negotiations and support staff in understanding contractual obligations and deliverables.
• Maintain contract records, templates, tracking systems, and renewal cycle.
• Monitor contract compliance and assist programs in adhering to reporting, invoicing, insurance, and performance requirements.
• Provide guidance to staff on contract processes, organizational policies, and applicable regulations.
• Support development and implementation of standardized contract procedures and internal controls.
• Communicate regularly with leadership regarding contract status, risks, and compliance matters.
• Assist with audits, monitoring activities, and corrective action planning related to contracts and grants.
• Foster collaborative relationships with funders, vendors, contractors, and community partners.

• Support procurement processes to ensure purchases are compliant with organizational policies and grant requirements.
• Assist departments with procurement planning, bid documentation, vendor selection, and purchasing procedures.
• Review procurement requests for completeness, appropriate approvals, and funding compliance.
• Help ensure procurement activities align with federal, state, and private funding requirements, including Uniform Guidance (2 CFR Part 200) where applicable.
• Coordinate solicitation processes including Requests for Proposals (RFPs) and competitive bid documentation.
• Support vendor maintenance of procurement documentation and records.
• Assist with tracking procurement activities and maintaining transparency and…