Senior Manager, Clinical Site Budgets and Outsourcing

Contract Senior Manager, Clinical Site Budgets and Outsourcing

Our client, a Clinical-Stage Cell Therapy company, is looking for a Contract Senior Manager, Clinical Site Budgets and Outsourcing for their South San Francisco, CA/Seattle, WA/Hybrid location.

Client is seeking a Contract Senior Manager, Clinical Site Budgets and Outsourcing to support our Clinical Development organization at a pivotal point in the company's growth. This role owns the outsourcing lifecycle for assigned US and ex-US clinical programs under client's Clinical Development portfolio – vendor selection, financial due diligence, contract and change order negotiations, ongoing vendor performance, and spend management – in support of Clinical Development, Drug Safety, and Regulatory.

It is also the primary owner of clinical trial site budgets across assigned studies, including review and negotiation.

Partnering closely with Clinical Operations, Finance, Legal, and CRO partners, the successful candidate will ensure outsourced activities and site budgets are executed on time, within budget, and in compliance with company policy and applicable regulations (e.g., GCP). The position is responsible for ensuring a high level of fiscal discipline with a focus on fair market value (FMV) benchmarking and budget-to-actual tracking across assigned studies.

Lead the identification and selection of Clinical Development vendors, including Contract Research Organizations (CROs), central labs, imaging vendors, and other specialty service providers

Manage the documents and processes needed to select the optimal contract service provider (CSP), including RFI/RFP development, bid grid analysis, and final recommendation for stakeholders

Negotiate contract business terms, scopes of work, master service agreements, pricing, and payment schedules within approved parameters; manage the routing of contractual documents to ensure timely and compliant execution

Assist Clinical Development teams in defining, reviewing, validating, and negotiating vendor change orders and amendments for acceptance and execution; collaborate with Finance and Legal to provide line of sight to incremental costs for corporate planning or highlight any contractual issues

Monitor vendor performance against contractual KPIs/SLAs and help ensure vendors/partners are delivering in line with expectations and contracts; maintain vendor oversight documentation to support oversight expectations and inspection readiness

Support Finance/Accounting with general contracting queries, payment schedule interpretation and overall contract burn management

Build and/or validate per-patient and per-site budget models based on protocol-required procedures, standard-of-care carve-outs, and visit schedules using FMV (fair market value) industry benchmarking data and internal precedent

Own the review, negotiation, escalation and maintenance of clinical trial site budgets and investigator grants across assigned studied

Partner with Clinical Operations to facilitate interactions with CROs and clinical sites

Interpret and apply Medicare Coverage Analysis determinations, including routine vs. non-routine care classification, validate budget assumptions, resolve site billing questions, and support negotiation positions

Track site-level spend against forecast, identify variances, and drive timely reforecasting

Maintain and continuously improve budget templates, tools, trackers and standardized cost assumptions database used across studies

Partner with Finance/Accounting to support accurate trial accrual estimates and monthly close processes

Demonstrates communication and collaboration skills with an ability to manage and influence stakeholders in a matrix environment effectively

Strong strategic thinking and project management skills; documentation and administration maintenance

Exercises sound judgment and makes decisions appropriate for the organization; escalates early and with recommendations

Results-driven; takes initiative and ownership to accomplish work; influences collaboratively to move cross functional and external partners to timely decisions

Demonstrates flexibility and embraces change in a dynamic, rapidly growing environment

Strives for continuous improvement and embraces innovative ideas in daily work

Strong financial and analytical acumen; able to build, interpret, and manage complex site and vendor budgets with appropriate and supported assumptions

Proficient with budgeting and financial tracking tools (e.g., Excel, Smartsheet)

Bachelor of Science or Bachelor of Arts

Minimum 5 years of site budget and outsourcing experience in the biotech or pharmaceutical industry

Demonstrated experience developing, negotiating, and managing clinical trial site budgets; direct clinical site experience and navigating ex-US sites from a sponsor perspective is a plus

Experience with CRO and vendor contract negotiation and financial management, including validating CRO investigator grant assumptions; ex-US…