Program Manager, Transportation & Admin Support

Overview Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Supports overall coordination and management of transportation functions for a YMCA Youth Development, while supporting the daily administrative functions of one or more branch programs.

We have an awesome opportunity for the essential position of Part Time Program Manager. In this role, you will provide administrative support to a branch or department. You will be a key player in executing work and implementing office workflow.

Hiring Range: $26.70 - $32.00/hour

• Individual membership to the YMCA of Greater Seattle
• Free access to mental health resources
• Rapidly accruing paid time off (PTO) available immediately upon hire
• Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp, and outdoor leadership programs: 25% for part-time staff, 50% for full‑time staff

• Support development and management of detailed plans for field trips, including setting itineraries, identifying destinations, and ensuring compliance with organizational policies and safety guidelines.
• Coordinate the reservation of buses, ferries, and other transportation modes, ensuring timely bookings and optimal routes for all field trips.
• Create and maintain comprehensive schedules for all trips, communicating key details to participants, instructors, and transportation providers to ensure smooth operations.
• Provide on‑site support for participant check‑ins, ensuring attendance records are accurate and offering assistance with any logistical or safety issues.
• Monitor and track any changes to summer participant transportation arrangements, including location changes, cancellations, and adjust arrangements accordingly.
• Serve as the primary point of contact for transportation vendors, negotiating contracts, coordinating services, and resolving any issues or disputes that may arise.
• Maintain detailed records of all logistics, including transportation bookings, participant attendance, and incident reports, and generate summary reports for internal review and analysis.
• Manage schedules and scheduled maintenance for the entire fleet of YGS mini‑buses
• Support daily registration support for Youth Development programs as needed
• General overall logistics support for Youth Development programs as needed
• Other duties as assigned

This is a full‑time, hourly position, and hours of work and days are typically Monday through Friday. Occasional evening and weekend work may be required as job duties demand September thru May. Weekend work is required in the summer months for overnight camp programs.

This job operates in a professional office environment. This role routinely uses standard office equipment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This position requires the…