Office & Business Operations Manager

Help Build a Great Workplace and Support a Growing Engineering Firm

Jacobson Consulting Engineers is seeking an Office & Business Operations Manager to play a key role in supporting our employees, projects, and day-to-day business operations.

This position serves as the operational backbone of our growing civil engineering consulting firm, with responsibilities spanning office management, human resources, recruiting, payroll, accounting administration, project data management, marketing support, and employee engagement.

You’ll work directly with company leadership, help shape our employee experience and culture, support strategic initiatives, and contribute to the continued growth of the company.

• Manage client invoicing, accounts payable, and accounts receivable
• Coordinate payroll and benefits administration
• Oversee office operations, vendors, and business systems
• Support financial reporting and project tracking
• Improve internal processes and operational efficiency
• Coordinate recruiting, onboarding, and employee transitions
• Maintain employee records and HR programs
• Support employee reviews, benefits, and professional development
• Help foster a positive and engaging workplace culture

• Coordinate SOQs, resumes, project descriptions, and marketing materials
• Support website updates and social media
• Maintain project data and CRM systems
• Assist with networking, client relationship, and business development initiatives

• 2+ years of experience in operations, office management, accounting, HR, recruiting, or a related role
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and recurring deadlines
• High attention to detail and discretion with confidential information
• Proficiency with Microsoft 365

Preferred Experience: Quick Books Online, Big Time, Adobe Creative Suite (InDesign, Acrobat, Photoshop), CRM platforms, HR administration, or professional services firms in the engineering, architecture, construction, or consulting industries.

Salary Range: $80,000-$105,000 DOE

• Medical, dental, and vision insurance
• Paid vacation, sick leave, and holidays
• 401(k) with company contribution
• Paid professional development and conference attendance
• Team events and employee appreciation activities

Work directly with company leadership

Have a visible impact on our employees, operations, and growth

Help shape company culture and employee experience

Gain exposure to finance, HR, marketing, and business operations

Grow your responsibilities alongside a growing firm

We're looking for someone who wants to be more than an administrator. We're seeking a trusted team member who enjoys building relationships, improving processes, supporting people, and helping a business succeed.