Pre-Awards Grant Manager; Temporary

Job Description The Department of Epidemiology has an outstanding opportunity for a Pre-Award Grants Manager (Temporary) to join their team.

About this Opportunity Reporting to the Grants and Contracts Director, the Pre-Award Grants Manager is responsible for supporting the Department of Epidemiology’s research mission by providing comprehensive leadership and expertise in pre-award research administration.

In collaboration with principal investigators (PIs), sponsor agencies, research partners and University research support offices, the Grants Manager is responsible for providing expertise across the breadth of pre-award policies and practices as defined by sponsors, federal and State agencies, and the University.

This position is responsible for all pre-award research administration operations of the assigned research portfolio.

Pre-award responsibilities include:
1) developing and administering proposal timelines,
2) creating budgets,
3) preparing administrative portions of proposals,
4) writing technical components of proposals including budget justifications, facilities descriptions, bio-sketches and similar,
5) ensuring compliance with sponsor and University requirements,
6) quality control of applications, and
7) building and maintaining strong partnership with department faculty and staff.

This position reports to the Grants and Contracts Director.

This position is based on the University of Washington Seattle campus and works closely with faculty and staff across the Department of Epidemiology and the School of Public Health.

Typical work hours are Monday through Friday during standard business hours.

• Lead continuous process improvement of comprehensive pre-award activities, including designing and implementing new processes and systems for budget oversight and management.
• Work strategically with Epi PIs to identify and apply for grants that support current and future research initiatives.
• Manage the proposal process from start to finish ensuring that all sponsor requirements are adhered to, create all administrative proposal documents, submit proposals and award documents through SAGE and sponsor application portals, and guide applicants through internal UW deadlines.
• Facilitate the review and processing of Non-Disclosure Agreements (NDAs), Data Use Agreements (DUA), Intellectual Property (IP) agreements, and Individual Professional Agreements (IPAs).
• Review and approve proposals for the Department where Epidemiology faculty, staff or resources are involved, or when Epidemiology is the organization receiving the funding.
• Work closely with researchers and faculty to compile and organize all required Just-In-Time (JIT) materials, including but not limited to biosketches, other support, institutional commitment letters, and any additional requested information.
• Coordinate and manage Award Setup Requests (ASRs), Modifications, and related award actions throughout the award lifecycle.
• Coordinate and manage the setup of subawards, collaborating with subcontractors to ensure compliance with University and funding agency terms and conditions.
• Coordinate and manage faculty, staff, and student funding assignments throughout the award lifecycle, including initial setup, award actions, funding changes, and related sponsor and award actions.
• Obtain, review, and maintain documentation related to cost share report.
• Collaborate with other Department personnel who lead oversight of training grant tasks, providing support where needed.
• Assist PIs with strategic planning regarding funding and resource allocation for current awards and pending proposals.
• Guide and train Epi faculty and students on pre-award processes and policies; ensure PIs are in compliance with federal, state, and UW policies, procedures, and regulations.
• Resolve matters related to pre-award financial activities.
• Develop and maintain close relationships with both internal and external research sponsors and partners.

• Lead continuous process improvement of comprehensive pre-award activities, including designing and implementing new processes and system for budget oversight and management.
• Work strategically with Epi PIs to identify and use the latest and most innovative technologies toward improving grant funding outcomes.
• Acquire and showcase modern tools and resources to increase scientic and philanthropic collaboration.
• Enhance application processes transparently, assuring grant…