Senior Project Coordinator; Federal & Grant-Funded Projects

KPFF Special Projects Division

Since 1996, KPFF's Special Projects Division has been at the forefront of addressing specialized challenges in project development. With over 150 team members in three offices strategically located in Seattle, WA, Tacoma, WA, and Long Beach, CA, our approach combines dedicated project managers, a skilled technical team, and a commitment to innovation. We offer a comprehensive range of services including civil, structural, and mechanical engineering, machinery design, construction and project management, and planning services.

KPFF Special Projects Division:
Since 1996, KPFF's Special Projects Division has been at the forefront of addressing specialized challenges in project development. With over 150 team members in three offices strategically located in Seattle, WA, Tacoma, WA, and Long Beach, CA, our approach combines dedicated project managers, a skilled technical team, and a commitment to innovation. We offer a comprehensive range of services including civil, structural, and mechanical engineering, machinery design, construction and project management, and planning services.

We specialize in the management and design of heavy civil, structural, industrial, and waterfront infrastructure projects across the United States. Our team thrives on solving unique, multi-disciplinary challenges, collaborating closely with clients such as the Ports of Long Beach, Los Angeles, Tacoma, and Seattle, as well as various municipalities and government agencies.

Join us at KPFF Special Projects Division and be part of a dynamic team driving innovation and excellence in project delivery.

KPFF’s Special Projects Division in downtown Seattle, WA is seeking a full-time Senior Project Coordinator to support construction project management efforts for complex infrastructure projects, including federally funded and grant-supported construction programs. This role partners closely with Construction Project Managers to support contract administration, financial tracking, and compliance with federal funding and grant requirements, including Buy America / Build America Buy America (BABA) regulations, across agencies such as, but not limited to, the Federal Highway Administration (FHWA) and the Maritime Administration (MARAD) throughout design and construction.

Responsibilities include preparing, reviewing, and compiling comprehensive contractual documentation; supporting grant related reporting and reimbursement processes; and facilitating seamless coordination with subconsultants and stakeholders throughout the project delivery process.

As a Senior Project Coordinator, you will provide advanced project administration and operational support to Designers, Engineers, and Construction Project Managers responsible for delivering public-sector and infrastructure construction projects. Your responsibilities include:

• Monitoring internal contract expenditures, reporting variances, and actively participating in project budget development and monthly invoicing.
• Providing project administration and controls in support of construction project management, including tracking scope, schedule, budget, and compliance during construction.
• Supporting federal and grant-funded construction projects, including documentation, reporting, and coordination aligned with FHWA requirements such as Record of Materials (ROM) management, coordination with local programs, and collection of documents including Certificates of Material Origin (CMOs) and Certificates of Compliance (COCs).
• Assisting with Buy America / BABA compliance by tracking material certifications, contractor submissions, and documentation required for federally funded construction.
• Supporting construction contract administration, including project set-up, contract documentation, work directives, and task orders.
• Monitoring construction contract expenditures and grant budgets, identifying variances and supporting cost tracking and forecasting.
• Assisting with monthly construction pay applications, invoicing, and reimbursement documentation, and coordinating with Accounting to meet federal and…