Senior Facilities Project Manager

Position Summary

Reporting to the Director of Facilities, the Senior Facilities Project Manager plans, leads, and delivers a portfolio of facility and construction projects at our nonprofit agency. Projects range from small, quick‑turn repairs and refreshes to major, multi‑phase capital improvements. The role partners with internal leaders, architects/engineers, and contractors to define scope, schedule, budget, and deliver high‑quality projects. It manages project risks, issues, change control, and ensures clear communication while prioritizing safety and minimal disruption to operations.

The Senior Facilities Project Manager creates and maintains project standards with consistent, accurate documentation to reflect our customer‑focused approach.

• Lead facilities and construction projects across a range of complexity and size—from small repairs, minor upgrades, and deferred‑maintenance work to medium‑to‑large, moderately complex renovations and capital projects—ensuring alignment to organizational goals, operational needs, and stakeholder expectations.
• Develop and maintain scopes of work, budgets, schedules, and regular status reports.
• Coordinate and support selection and oversight of vendors and external partners (architects/engineers, consultants, general contractors, specialty trades), including deliverables, timelines, and performance tracking.
• Manage design and pre‑construction activities, including programming, constructability reviews, cost estimating/value engineering support, and schedule development.
• Administer construction‑phase activities, including site walks, meeting facilitation, documentation, punch lists, and closeout items.
• Manage change control by evaluating impacts to scope, schedule, budget, safety, and operational readiness; secure approvals and maintain clear communication.
• Support contract and procurement processes, including scopes of work, bid documentation (as applicable), and coordination of vendor onboarding requirements.
• Monitor spend across all projects and budget forecasts; verify progress against schedule and deliverables in partnership with Facilities leadership and Finance.
• Coordinate implementation and transition to operations, including occupant communications, move planning (as applicable), commissioning/turnover documentation, warranties, and training for facility systems.
• Maintain accurate project documentation in designated systems to support transparency, audit readiness, and knowledge transfer.
• Ensure projects are executed with an equity‑centered, culturally responsive, and trauma‑informed approach consistent with organizational values.
• Perform other duties as assigned.

• Demonstrated ability to manage facilities/construction projects through the full lifecycle (planning, design, procurement, construction, closeout) using structured methodologies.
• Working knowledge of construction documents and processes (drawings/specifications, submittals, RFIs, change orders, pay applications, punch lists, closeout packages).
• Ability to plan and control scope, schedule, and budget; analyze variances; and recommend corrective actions.
• Knowledge of applicable building codes and permitting processes; familiarity with accessibility requirements and life‑safety considerations.
• Ability to coordinate contractors and consultants and to facilitate meetings, site walks, and stakeholder communications.
• Strong vendor/contract management skills, including scope development, deliverable tracking, and performance management.
• Strong written and verbal communication skills, including executive‑ready status reporting and clear documentation.
• Commitment to jobsite safety and risk management; ability to recognize and elevate safety concerns and support compliance with safety requirements.
• Ability to embrace and support Akin’s commitment to fostering an inclusive organization.

• Office setting with computers, printers, phones, and routine interruptions.
• Regular visits to construction/renovation sites, which may include uneven surfaces, stairs/ladders, varying temperatures, dust, and moderate‑to‑loud noise.
• Use of required personal protective…