MAC Associate Project Manager; Seattle, WA)

About The Role

The Move, Add, Changes (MAC) Associate Project Manager is responsible for supporting and managing small tomedium-sized projects related to office reconfigurations, employee moves, spaceoptimizations, and minor renovations within our client’s facilities. This roleensures that all MAC projects are executed efficiently, on time, and within budget, minimizing disruption to business operations. The Associate Project Manager will collaborate with various internal departments, external vendors, and stakeholders to deliver successful workplace.

This role involves on‑site presence 4 days a week at the client’s office and 1 day a week work from home. Some flexibility in working hours may be required to accommodate project schedules and urgent issues.

• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.

• Develop project plans, timelines, and budgets for MAC.
• Coordinate and schedule resources, including internal teams, external vendors, and contractors, for projects and day‑to‑day tasks.
• Define project scope, objectives, and deliverables in collaboration with stakeholders.
• Prepare and manage project documentation for example but not limited to; development of project plans, project scope, small test‑fits/block plans (CAD and Bluebeam), onsite validations (spaces, furniture, surplus). schedules, budgets, and change orders.
• Responsible for managing MAC work order requests (non-project related).
• Focused on small to medium scale MAC work, such as single trade, low spend, or low risk.
• May partner with more senior level MAC or Project Managers to execute work.
• Interface with Client End-Users/Project Requestors.

• Oversee the day-to-day execution of MAC projects, ensuring adherence to project plans and quality standards.
• Monitor project progress, identify potential issues or delays, and implement corrective actions.
• Conduct risk assessments and develop contingency plans to mitigate project risks.
• Ensure compliance with company policies, safety standards, and relevant building codes.
• Define scope of work; engage the requestor for any additional details that may be needed.
• Includes vendor sourcing (RFP's, Quotes, PO's, Invoice Review), vendor oversight (ordering, scheduling, installation, closeout), change management, and conflict resolution.
• Route for approvals as necessary.
• Follow up to the end‑user to ensure client satisfaction.
• Partner with Occupancy Managers to assist with data collection and floor plan accuracy.

• Act as a primary point of contact for project stakeholders, providing regular updates on project status and progress.
• Facilitate effective communication and collaboration between internal departments (e.g., IT, HR), employees, and external service providers.
• Gather stakeholder requirements and ensure that project deliverables meet their needs and expectations.

• Track project expenses and manage budgets to ensure projects are completed within financial constraints.
• Coordinate with vendors and suppliers for timely delivery of materials and services.
• Assist in the selection, negotiation, and evaluation of contracts with architects, engineers, and consultants as needed.

• Conduct post-project evaluations to identify areas for improvement and capture lessons learned.
• Ensure all project close‑out documentation is completed accurately.

• Bachelor's degree in Project Management, Facilities Management, Business Administration, Construction Management, or a related field.
• 1‑3 years of experience in project coordination or project management, preferably in…