Events & Experiences Coordinator

Title

Events & Experiences Coordinator

$22.24 - 31.14 per hour; FLSA non-exempt

The $22.24 hourly starting pay is structured to be competitive and may extend up to the $26.69 midpoint of the annual range, reflecting our commitment to offering competitive compensation to qualified candidates.

02/19/2026

03/05/2026 (This position may close early or be extended depending on how many qualified applications are received.)

Part time, regular

Non-Represented

1

Onsite only

Events

This role will work an average of 29 hours per week. Qualified candidates must be able to work a flexible schedule; work hours can include early mornings and/or late evenings.

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what’s at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species. Working for the zoo means upholding our mission, “To save wildlife and inspire everyone to make conservation a priority in their lives.”

Apply today and show us how you zoo.

• Love Creating Memories:
  You are focused on delivering an impactful experience for all guests and are ready to design and coordinate a variety of events.
• Are Focused and Cool Under Pressure:
  No detail goes missed under your watch. You meet all deadlines and help to keep projects on schedule. You can work well under pressure, adapting quickly in a fast‑paced and changing environment.
• Have Strong Project Management
  
  Skills:
  
  You manage your time wisely, seek to work smarter, and have meticulous attention to detail in all aspects of planning and execution.
• Know How to Roll with It:
  With a Can‑Do attitude, you can accept and adapt in situations with unexpected circumstances or challenges, remaining flexible and resilient with an open mindset toward finding a solution or alternative.

• Manage intake of event requests, including gathering requirements from stakeholders, booking events in Momentus, creating venue maps and production forms.
• Create and maintain detailed event timelines, track event status, and perform a variety of detail‑oriented tasks to ensure event preparedness, including participating in meetings with zoo teams supporting events.
• Coordinate event logistics, including catering, audio‑visual, and programming.
• Oversee elements of event setup, day‑of execution, and teardown.
• Meet event deadlines, projects, and targets to keep to an event schedule.
• Participate in problem solving event‑related issues and analyze post‑event performance.
• Perform general office duties, including support for email communications.
• Contribute creative ideas to enhance the event experience, including themes, décor, and entertainment options.
• Leverage technology to streamline processes, manage communications, and enhance overall efficiency.
• Provide high quality customer service to guests and internal stakeholders.
• Interact with staff, volunteers, sponsors, and vendors in a professional and ethical manner.
• Perform general office duties such as composing correspondence; maintain event software, files, database entry, meeting minutes, and reminders.
• Other duties as assigned.

• Ability to speak a language in addition to English.
• Working knowledge of Momentus event management platform is a plus.

• Minimum three (3) years of experience in event planning; experience with outdoor festivals and events is a plus.
• Ability to work a flexible schedule on‑site at Woodland Park Zoo, which may include weekends, evenings, and holidays.
• Bachelor’s degree in a relevant field (communications, marketing, nonprofit management, hospitality, etc.) preferred, or equivalent combination of education and experience.
• Proficiency in Microsoft Office suite and Microsoft Teams required.
• Proficiency with event management software and tools.
• Ability to understand, explain, and enforce policies to on‑site staff, other zoo departments, and the general public in a clear and confident manner.
• Ability to work well under pressure,…