Admissions Coordinator

Job Description

The University of Washington’s Information School (iSchool) is seeking an Admissions Coordinator (Program Coordinator NE S SEIU 925 Non Supv). Reporting to the Associate Director for Admissions, this position provides primary support to the Information School's Admissions team in areas of admissions related to the PhD in Information Science, Master of Library and Information Science (MLIS), Masters of Science in Information Management (MSIM) and Bachelor of Science in Informatics (INFO) degree programs, which includes event-planning, records management, and communications with prospective students.

The Admissions team is an energetic and highly fast-paced environment where we rely heavily on current technologies to meet the demands of the School and our constituencies. In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values.

Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.

• Compile application reviewers scores and comments, including calculations of final scores to rank applicants by for degree chairs final decisions.

• Provide assistance to individuals who need specialized or additional support during the admissions process.

• Support admissions processes including, but not limited to tracking paperwork, calculating GPAs and updating application databases.

• Use the appropriate Application database and University Student Database as appropriate to facilitate the admissions process and update applicant records.

• Work with Admissions Operations Specialist to qualify applications according to each programs minimum requirements and ensure applications are ready for committee reviews according to the timelines..

• Manage up-keep of Prospective Student CRM including input of new data, archiving of inactive prospects and providing information downloads as requested.
  
  Document and update admissions policies and processes as needed, in collaboration with the Admissions Operations Specialist and Associate Director for Admissions.

• Collaborate with Associate Director of Admissions to ensure admission decisions in the application system are up to date and ready to be released.

• Track admissions data for prospective students, applicants and admitted students

• Coordinate scholarship process, including application, awards and resolves issues during the allocation process.

• Coordinate with UW Student Financial Aid to get sensitive information on financial ability for each scholarship applicant.

• Manage iSchool Scholarship database and provide reports as requested.

• Distribute $1.5 million scholarship funds into student fiscal accounts and keep a detailed record of distributions

• Collaborate with Executive Director for Academics and Staff Scholarship Committees to develop a scholarship timeline across all graduate and undergraduate programs.

• Work with Admissions Director to award incoming student scholarships in a timely fashion to the offers of admissions.

• Collaborate with various offices on campus, such as Student Fiscal Services, Student Financial Aid, and the Veterans Education Benefits Office, regarding distribution of scholarship funds to student accounts. Communicate with these offices and the student to resolve any blocks or holds on student accounts that prohibit distribution of scholarship funds.

• Manage the email help ticketing system (iAsk) answer and assign to others as appropriate.

• Communicate the scholarship awards for new and continuing students.

• Communicate with candidates regarding the status of their application and respond to questions about the application processes, school and university policies.

• Respond to prospective student inquiries about the iSchool programs via email (iAsk), phone, or other sources.

• Collaborate with Operational Specialist and…