Learning & Development Specialist

Overview

UW Facilities has an outstanding opportunity for a Learning and Development Specialist to join their team. Reporting to the Assistant Director of Training, the Learning and Development Specialist develops, delivers, schedules, and tracks professional training courses and programs for UW Facilities employees, including regulatory-required and professional development training. This position also serves as the primary program administrator and instructor for the Stepping Stones to Success leadership development program.

Success in this role requires a high degree of professional maturity, sound judgment, and the ability to maintain impartiality and focus in a complex organizational environment.

This position requires being onsite at the Facilities Training Center on the UW Seattle campus. The role includes the opportunity to work remotely 1-2 days per week, depending on business needs.

• Develop, deliver, schedule, and track training and professional development on a range of topics and across multiple delivery formats. (30%)
• Serve as the primary instructor and program administrator for the Stepping Stones for Success leadership development program. (15%)
• Provide subject matter expertise to the organization on leadership development programs. (5%)
• Write, edit, and develop instructional materials independently and with collaborative teams. (10%)
• Recruit, supervise, and mentor 1–2 student interns. (5%)
• Manage and track student intern budget and vendor payment processes. (2%)
• Lead and participate in cross-functional work teams to manage training logistics. (5%)
• Partner with managers and supervisors to assess training needs and identify professional development gaps. (5%)
• Participate with Training Center leadership on intermediate and long-term strategy development. (3%)
• Manage the Training Center schedule and prepare facilities for events. (5%)
• Provide excellent service to all Training Center customers and stakeholders. (4%)
• Use data and metrics for strategic analysis to evaluate training effectiveness and drive continuous improvement. (3%)
• Maintain accurate records of classrooms, materials, and resources. (3%)
• Coordinate with external vendors, subject matter experts, and training partners. (2%)
• Ensure the Training Center is consistently presented in a clean, organized, and professional manner. (2%)
• Perform other duties as assigned. (1%)

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

• Bachelor’s Degree and a minimum of 3-4 years of progressively responsible experience in training, communication, program coordination or management positions.

• Demonstrated experience designing and delivering training curriculum, including learning objectives, instructional materials, and assessments.
• Ability to present and speak publicly to a wide variety of audiences.
• Intermediate to advanced skills in MS Office applications (PowerPoint, Word, Excel, Outlook).
• Proven experience building and maintaining records.
• Strong communication and conflict management skills.
• Demonstrated ability to work effectively with people at all levels of an organization and in a variety of roles.
• Ability to maintain confidentiality and work with discretion and tact, with both individuals and teams.
• Demonstrated flexibility and ability to work both independently, with minimum supervision, and as part of a team.
• Self-starter that can work in an unstructured and ambiguous work environment.
• Demonstrated ability using critical thinking skills to problem solve in the moment.
• Excellent written and verbal skills and experience including the ability to write, edit and proof business documents and training materials.

• Experience with Learning Management Systems.
• Familiarity with adult learning principles and instructional design theory (e.g., Andragogy, ADDIE, or similar…