Circulation & Collection Maintenance Librarian

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include ensuring a fair and accurate elections process, connecting Washingtonians through the power of libraries, protecting our important government records, and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse.

This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

Washington Talking Book & Braille Library (WTBBL) is a program of the Washington State Library and a Regional Library of the National Library Services for the Blind and Print Disabled (NLS) of the Library of Congress. WTBBL provides library services state‑wide, at the library and by mail or download, to any Washington resident unable to read standard print material due to blindness, visual impairment, Deaf Blindness, physical disability (cannot hold a book or turn pages) or reading disability.

This Circulation and Collection Maintenance Librarian (LAP3) reports to the WTBBL Director and manages and oversees day‑to‑day circulation, the WTBBL collection and collection development, participates in cataloguing, and supervises circulation staff. This position is a member of WTBBL’s librarian leadership team and participates in strategic planning, policy development, and other decision‑making efforts. The position performs complex technical library tasks and problem solving involving intensive application of specialized knowledge and skills for the statewide circulation program at WTBBL.

Please note: Interviews for this position will be conducted on an ongoing basis. The hiring manager reserves the right to fill the position at any time.

Special Notes: This position receives an additional 5% geographic assignment pay for being located within King County.

• Leads all aspects of circulation operations to deliver timely, accurate service to WTBBL patrons in alignment with NLS standards
  • Develops and implements policies, procedures, and standards of best practices for circulation in line with NLS guidelines.
  • Plans, implements, leads, and evaluates the delivery of services to WTBBL patrons; sets and monitors workflow priorities, schedules, and daily activities.
  • Oversees the outbound circulation, including mailing materials and equipment, and inbound operations, including sorting, check‑in, re‑shelving, inspection, and repair of returned materials. Oversees the expansion of or changes to circulation processes.
• Manages all aspects of digital books and magazines, braille books, and large print circulation
  • Oversees the duplication on demand and custom book and magazine cartridge service.
  • Oversees duplication, distribution, and subscription related issues for the bimonthly Talking Book Topics publication.
  • Supervises staff that monitor patron request queue for duplication orders from readers’ advisors and librarians, duplicate cartridges, process returned cartridges, and label new cartridges for circulation with the duplication system.
  • Serves as liaison to NLS technical staff for the Gutenberg cartridge duplication system; coordinates troubleshooting, upgrades, and issue resolution.
  • Partners with KLAS ILS staff to troubleshoot duplication modules and resolve circulation issues to maintain uninterrupted service.
• Manages equipment circulation, inventory, and operations as head of WTBBL Machine Lending Agency (MLA)
  • Acts as designated expert in policies and procedures governing custodial responsibility for all sound reproducers, other recording equipment, electronic braille displays, accessories, and repair of equipment assigned to it, and will design and implement security precautions for their safekeeping.
  • Oversees the receipt and distribution of any new machinery, equipment, accessories, or supplies; works with NLS and other agencies to procure, track, lend, and service new…