Program Assistant

Months Per Year: 12 Work Model:
Hybrid Work Eligible Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, race, religion, sex, sexual orientation, or veteran status.

Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University’s Core Competencies Effective Team

Collaboration:

Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication:
Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity:
Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation:
Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion:
Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation:
Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

• Provide general administrative support to the department chair(s) and faculty as needed, including activities such as report and spreadsheet generation, data entry, copying, and scheduling and room reservations for department gatherings.
• Partner with the department chair(s) and faculty to help implement strategic department goals.
• Support and assist faculty with teaching activities such as procurement of necessary supplies, interacting with Information Technology for classroom needs, and collection of course materials (e.g. syllabi, course grades) for archival purposes.
• Facilitate and assist with the course evaluations for faculty as needed.
• Maintain and coordinate content on department website in partnership with chair(s), faculty and staff.
• Partner with the chair(s) and faculty to coordinate and assist in the planning of departmental events.
• Maintain necessary departmental and student files and records.
• Assist with the hiring and on-boarding of new faculty and staff members.
• Coordinate Letters of Appointment for part-time faculty and assist with the coordination of student workers.
• Track ~10 class van requests per quarter with university transportation and public safety.
• Maintain lab access lists for department’s lab spaces each quarter, and coordinate after-hours access lists with public safety.
• Proctor exams when needed.
• Assist chair(s) and faculty with academic research using university systems to gather and track student data and statistics.
• Coordinate additional activities to support department chair(s), lab managers, and faculty as needed.

• Provide accounting support, including:
  Track and balance financial records for department(s) budgets, including: payable, purchases, check requisitions.
• Order and record equipment purchases.
• Maintain financial records for department(s) including check requisitions and financial reports.
• Issue regular year-to-date spending reports for the department chair(s), and reconcile departmental finances monthly.

• Assist with registration process and course enrollment as needed.
• Support annual class schedule, advising assignment and catalog building processes and management.
• Work closely with department chair(s) to prepare and track paperwork associated with scheduling and curriculum changes.
• Work closely with department chair(s), dean’s office, and Registrar’s office to revise and enter class schedule and course specifics in the university’s online scheduling…