Program Outreach Coordinator

At Summer Search, we believe in 'No Ceilings' and envision a world in which young people, regardless of circumstances, can chart their own destiny. In the United States, students from underserved communities – disproportionately BIPOC and first-generation – face systemic inequities in school, in the workforce, and in life. Nevertheless, these young people possess unique strengths, resilience, and limitless potential.

Since 1990, Summer Search has partnered with young people during their transition from adolescence into adulthood by connecting them to expansive opportunities, professional mentoring, and a community of support. Summer Searchers recognize their potential and build a toolkit to navigate and challenge systemic barriers, break new ground for their families and communities, and achieve economic equity and a life of purpose.

Summer Search Seattle is seeking a Program Operations Coordinator who will work the behind-the scenes operations magic that allows our team to smoothly execute excellent programming for Summer Search participants. This role will be instrumental in two critical areas of our programming - recruiting new participants into our program and sending them on meaningful summer experiences. Reporting to the Director of Programs, this is an exciting opportunity to work closely with site leadership to ensure our program operations are smooth, efficient and high-quality while enabling program staff to focus on direct service and relationship-building with students and families.

• Support planning and execution of alllogisticsfor our summer experiences to prepare and send approximately 130+ high school students on 2–4-week summer experiences.
• Coordinate student travel, hotel bookings, visa and immunization records, health insurance applications, identification cards, spending money distribution, and other pre-trip requirements.
• Coordinate alllogisticsof pre- and post-trip student events, such as the annual outdoor readiness day, summer experience orientations, info-sessions & trip preparation workshops, equipment purchasing and distribution, and post-experience integration events.
• Support training of site staff in summer experience student preparation, family engagement, and annual summer readiness practices annually.
• In partnership with theSite Leadership, develop, implement, and evaluate process improvements intended to streamline and scale existing operations.
• Serve as point of contact with Summer partners who host summer experiences for participants, ensuring strong communication, accurate & timely information sharing, and timely problem-solving.
• Use Salesforce database to track the student experience application process for all students attending summer experiences and use that data to sharetimelyupdates.
• Attend Summer Experience cohort meetings on a bimonthly-monthly basis dependent on season.
• Stay up to date with all national insurance policies & guidelines and support site specific compliance.

• Support planning and execution of all logistics for our outreach and recruitment cycles with 6+ partner schools to recruit approximately 80+ high school sophomores to the program.
• Support development and distribution of outreach materials (presentations, fliers, posters, info sheets) and maintain a calendar of outreach events.
• Collaborate with school partners, referral networks, and community organizations to maximize visibility and recruit a diverse pool of applicants.
• Track student interest and applications in Salesforce, ensuring accurate follow-up and communication with students and families.
• Serve as point of contact…