Meeting & Events Planner - Bellevue, WA

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* ** About

The Role *
* The Meeting & Events Planner leads successful execution of events as the primary point of

contact for clients and primary communicator of event details to the meeting and events

operation steam.

Inthis role, you will be responsible for guiding event clients through the fullscope of the

planning process, including furniture and equipment configurations, audio-visual requirements, food & beverage service, transportation, and other event attendee services.

The Meeting & Events Planner manages the master events calendar, confirms

event requirements, and ensures operations stakeholders fully understand requirements

through management of communication channels, briefing, and planning meetings.

Thisrole is located at our client's site in Bellevue along with offices in Redmond and Seattle, WA.

** What You Will Do*
* + Serve as the primary point of contact for high profile and/or large engagements.

+ Accountable to develop and communicate end-to-end complex event plans to ensure flawless execution of meetings andevents.

+ Exercises sound judgement to ensure that eventsare delivered to exceed client expectations, while maintaining adherence to guidelines and processes and leveraging meeting industry best practices and experience.

+ Manage complex master meeting and events calendar for medium to large sized event space.

+ Communicates events schedules with all required partners and service providers

+ Responsible for all communications, planning meetings with event staff, and proactively planning logistics across the master calendar.

+ Respond to event requests through the Internal Event Tool within the designated SLA, making sure that metrics are met.

+ Responsible for pre-event planning, greeting event hosts upon arrival, introducing service delivery teams to client,answering questions, ensure understanding of details of event between host and service delivery team and post event reporting and reconciliation.

+ This includes but is not limited to:problem-solving issues that arise, directing event set-up, communicating withstaff, organizing vendors, supporting attendee/speaker requests, and communicating/collaborating with the tear-down team.

+ Manage each event as a project from planning through execution. Responsible for ensuring parties involved in supporting theevent are asked for input at the right time in the event plan and receive all relevant communication. This includes creating and managing detailed event planning timelines, ensuring deadlines are met on time and with high quality, creative troubleshooting issues, ensuring effective handoff to service delivery team, monitoring the progress and schedule of events and tasks, communicating with stakeholders,management, and other relevant parties.

+ Responsible for building and maintaining work relationships with internal and external clients in a timely and professional manner.

+ Participates and/or leads planning calls,representing the site and ensuring all event aspects are in accordance with building safety and security regulations.

+ Coordinate with internal partners as well aswith outside vendors and event professionals to manage client expectations ontime and with high quality. Creates and distributes banquet event orders tovendors and internal and…