Grants and Compliance Administration

Grants & Compliance Administrator

Position Summary

Classification:
Regular, Full-Time, Exempt (Salaried)

Department:
Finance / Administration

Reports To:

Director of Finance or equivalent leadership role

Compensation Range (Washington Pay Transparency): $80,000 – $85,000 annually, depending on qualifications and experience

WELD is a second‑chance employer committed to providing meaningful employment opportunities to people who have been impacted by the criminal legal system. We recognize that professional skills, leadership, and expertise are often developed through nontraditional pathways.

• Manage the full grant lifecycle for Federal, State, and local funding sources, from award through closeout.
• Prepare, review, and submit grant reimbursement requests and invoices, ensuring accuracy, completeness, and compliance with funder requirements.
• Monitor grant expenditures to ensure alignment with approved budgets and allowable cost guidelines.
• Maintain official grant agreements, contracts, amendments, and memoranda of understanding.
• Serve as a primary point of contact for grant managers and funding agencies, including HUD and other public funders.

• Ensure compliance with 2-CFR HUD grant requirements, including reporting, documentation, and record retention standards.
• Coordinate HUD‑required data, reporting, and monitoring activities in collaboration with the Shared Services team and Program staff.
• Support preparation for funder monitoring visits, audits, or reviews and respond to findings as needed.

• Support organizational readiness for Medicaid billing by assisting with compliance documentation, reporting workflows, and internal controls.
• Coordinate with leadership, finance, and clinical staff to ensure FCS and Medicaid requirements are clearly understood and operationalized.
• Help develop and maintain procedures that align grant compliance with behavioral health regulatory standards.

• Prepare and submit required grant reports for Federal, State, and local funders.
• Coordinate with program staff and Data Manager to ensure data accuracy in required systems (e.g., HMIS or other reporting platforms).
• Support continuous improvement of data collection and reporting processes to reduce administrative burden on frontline staff.

• Develop, document, and maintain standard operating procedures related to grants, invoicing, reporting, and compliance.
• Provide training and technical assistance to staff on grant requirements, allowable costs, documentation standards, and timelines.
• Translate complex grant and regulatory requirements into clear, accessible guidance for staff with diverse professional backgrounds.

• Approach compliance work with an understanding of re‑entry, housing instability, and behavioral health systems.
• Support WELD’s commitment to dignity, accountability, and transparency in the use of public funds.
• Partner with program teams in a collaborative, solutions‑oriented manner that prioritizes participant well‑being.

• Minimum of three (3) years of experience in grants administration, compliance, contracts, or related work. Relevant experience may be gained through nonprofit, public sector, community‑based, or nontraditional roles.
• Experience working with Federal and/or State grants, including invoicing and reporting.
• Strong organizational skills and attention to detail.
• Ability to communicate complex requirements clearly, respectfully, and accessibly.

• Bachelor’s degree in Public Administration, Finance, Accounting, Social Work, Public Health, or a related field OR an equivalent combination of lived experience, professional experience, and training
• Experience working with HUD‑funded programs or other Federal Grants with 2‑CFR requirements.
• Familiarity with HMIS or other human services data systems.
• Experience supporting Medicaid or FCS billing, behavioral health compliance, or healthcare‑related funding.
• Experience working in re‑entry, housing,…