Associate Director for Collaborative Fund Management - UW Medicine

UW Medicine Advancement has an excellent opportunity for an Associate Director for Collaborative Fund Management.

Reporting to the Senior Director for Collaborative Fundraising Strategy, the Associate Director for Collaborative Fund Management is responsible for translating complex gift and fund transfer agreements into clear, compliant, and efficient financial processes that help philanthropic support reach high-impact initiatives quickly. This role serves as a trusted connector across UW Medicine Advancement, University and hospital finance teams, and external partners, strengthening operational infrastructure, improving stewardship, and enabling more sophisticated collaborative fundraising investments.

For a strategic, detail-oriented professional who enjoys building relationships and solving complex operational challenges, this is an opportunity to shape systems that amplify philanthropy across UW Medicine.

This position is based in Seattle, Washington at UW Medicine’s South Lake Union campus and operates on a hybrid schedule, with an expectation of at least 2 days per week onsite and up to 3 days of telework.

Manage the collaborative fund aspects of fundraising partnerships including:

• Cross-team, cross-campus and institutional fundraising partnerships
• Coordination with Fred Hutchinson Cancer Center, Seattle Children’s, Harborview Medical Center, and other key partners as they emerge
• Oversee financial processes that support transfers within UW Medicine and between external partners
• Improve documentation, processes and tracking systems for cross entity philanthropic fund transfers to ensure efficiency, compliance, and transparency
• Identify inefficiencies in manual transfer workflows and implement streamlined, audit ready solutions that support operational excellence
• Develop tools to support reconciliation activities

• Support the translation of donor intent and gift agreement terms into compliant financial structures within University financial systems
• Partner with finance teams to design appropriate fund architecture for complex, multiunit gifts, ensuring alignment with institutional policies and donor expectations
• Develop internal guidance for structuring gifts that involve endowments, current use funds, matching mechanisms, or dividend distribution requirements
• Support creation of tracking mechanisms for structured or conditional gifts to ensure ongoing accountability

• Serve as the firstline resource for fund distribution and spending inquiries from department and division administrators
• Interpret gift purpose language and provide guidance on allowable spending in collaboration with Advancement and finance colleagues
• Escalate sensitive or high risk issues to appropriate leadership and stakeholders as needed
• Provide education and advisory support to gift officers and Advancement colleagues regarding the financial implications of complex gift structures

• Develop and maintain documentation for complex collaborative gift agreements requiring ongoing operational oversight
• Create templates, standard operating procedures, and process maps to improve clarity and consistency across teams
• Contribute to the development of internal policies governing collaborative fund management

• Collaborate with University treasury, Advancement finance, School of Medicine finance, hospital finance, and external partner finance teams to support shared goals and operational feasibility
• Participate in partnership discussions related to fund structure and workflow alignment
• Draft and contribute to financial language within internal and external memoranda of understanding (MOUs) as needed

This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter.

• Bachelor's degree in business, communications, nonprofit management, or a related field or…