Accounts Payable Specialist

Responsibilities

• Manage high-volume AP functions, including ACH, wire, and check payments for multiple companies across various states
• Handle complex vendor disputes and reconciliations, ensuring timely resolution to avoid penalties and service interruptions
• Ensure compliance with internal controls, tax regulations in multiple states, and 1099 processing
• Analyze expense reports and invoices to ensure proper general ledger coding
• Analyze budget reporting to ensure expenses are in line with forecasted figures
• Audit and maintain credit card expenses and cardholder compliance
• Process tax payables and returns along with annual registrations across multiple states in accordance with government deadlines
• Ensure operating and escrow payables are processed accurately and timely
• File invoices as needed to ensure clear documentation
• Ensure proper remittance to all paid parties
• Process all month end and year end reporting required by the organization
• Identify opportunities to streamline AP processes and improve efficiency
• Adhere to applicable federal laws, rules, and regulations including those related to Anti‑Money Laundering (AML) and the Bank Secrecy Act (BSA)
• Other duties as assigned

• Associate’s degree, or higher, in business, accounting, or finance
• Proficiency in Microsoft Office and accounting software such as Quick Books or Oracle
• Basic knowledge of GAAP
• Strong communication and teamwork skills
• High level of organization with ability to multitask

• Notary license
• General knowledge of escrow accounting
• Experience in real estate, property management, or other multi‑location industries
• Advanced Excel skills (pivot tables, VLOOKUPs, data analysis)
• Experience implementing or optimizing AP automation tools

• Express or exchange ideas by means of the spoken word via email and verbally
• Exert up to 10 pounds of force occasionally, use arms and legs, and sit most of the time
• Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation
• Not be substantially exposed to adverse environmental conditions
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.