Accounts Payable Specialist - Harborview

Job Description

Harborview Medical Center has an exciting opportunity for an Accounts Payable Specialist

• Full-Time (40 hours per week) - 100% FTE
• Monday – Friday (Hybrid work scheduled, 3 days from home and 2 days in the office in Seattle, WA)
• Day Shift

This individual will perform technical fiscal analysis and financial reporting including analysis, planning, interpreting and reviewing of fiscal operation involving an overlap or combination of disciplines. Under general direction, the Electronic Invoice Specialist will perform a variety of moderately complex and varied fiscal administrative support functions such as analyzing and developing electronic invoicing requirements, establishing and maintaining process flows related to comprehensive fiscal record keeping systems;

analyzing, establishing and maintaining electronic invoice (EDI/810) transactions posting in the general ledger; and coordinating diverse cross-unit-wide fiscal support functions such as purchasing, receiving and fiscal planning.

• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources; develop procedures for implementation, execution, control and review/audit of fiscal operations
• Working with the Accounts Payable Supervisor, to forecast electronic invoicing needs/commitments; develop planning documents for expanding our electronic invoice vendor base by conducting analysis of unit needs and resources
• Consult with Accounts payable Supervisor, internal departments and external vendors to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures
• Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs
• Conduct comparisons of actual performance with process objectives; research and determine causative factors in invoice discrepancy trends; identify potential corrective actions
• Analyze, modify and recommend improvements in subsidiary record keeping processes; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design, test and improve processes
• Maintain and/or modify manual or automated fiscal reporting/tracking processes to address specific unit needs
• Perform duties of Fiscal Specialists I & II

• Three years of experience providing administrative support in the area of fiscal and/or business management OR Equivalent education/experience

• Experience in a high volume full-cycle computerized Accounts Payable environment, 10 key by touch, ability to process 300-500 invoices a week, be proficient in Microsoft software products and be well organized with an attention to detail.
  • Full-cycle accounts payable functions include: customer service, auditing, reconciling, interpreting, verifying and/or analyzing vendor statements, receiving documents, sales/use-tax resolution, purchase orders and invoices.
• Experience analyzing, developing and maintaining process flows and databases using Microsoft Office software, Word, Excel, Access and Power Point
• Strong customer service skills for interacting with departmental customers and vendors.

$25.05 hourly

$33.68 hourly

For information about benefits for this position, visit https://(Use the "Apply for this Job" box below)./

First Shift (United States of America)

This is a regular position

100.00%

SEIU Local 925 Nonsupervisory

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at  or dso.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.