Post-Award Grants Manager - School of Medicine Integrated Resources

Job Description

The School of Medicine Integrated Resources, Post-Award Department has an outstanding opportunity for a Post-Award Grants Manager to join their team.

Reporting to the Post-Award Grant Manager Lead, the Post-Award Grant Manager is a trusted partner to faculty and research teams, helping advance the School of Medicine’s research mission through excellent post-award financial and administrative stewardship. This position manages a designated portfolio of Principal Investigators, supporting successful financial reporting and administration for grants, contracts, and sub-awards. The role works closely with sponsor agencies, central UW offices, faculty, and departmental partners to keep awards moving, deliverables on track, and compliance requirements met in a complex, deadline-driven environment.

Post-Award Management – 40%

• Independently manage a portfolio of sponsored projects, ensuring transactions, budgets, and award activity are allowable, allocable, reasonable, and compliant with UW, sponsor, federal, state, and industry requirements.

• Drive timely establishment, continuation, monitoring, and closeout of grants, contracts, and research sub-awards by coordinating with central UW offices, sponsor contacts, and domestic and international partner institutions.

• Implement and monitor budgets, support subrecipient monitoring and invoicing, coordinate cost-share processing as appropriate, and partner with UW Grant and Contract Accounting on post-award issues including indirect cost application.

Sponsor and Internal Reporting for Grants and Contracts – 30%

• Partner with Principal Investigators to complete and submit sponsor-required deliverables, including progress reports, final reports, and related financial information.

• Provide regular monthly, quarterly, and ad hoc reports that help PIs review transactions and payroll charges, understand spending trends, forecast future needs, and plan personnel, travel, equipment, sub-awards, and other research activities.

• Manage subcontract activity in Workday, including spending monitoring, invoice review and approval, and communication with subcontract administrative contacts.

Administrative Duties – 30%

• Review and approve grant expenditures and purchases in Workday, verifying funding, allowability, and compliance before activity moves forward.

• Set up and maintain costing allocations for PIs and supporting staff, process expense and salary transfers as needed, and support timely and accurate faculty effort certification.

• Serve as a department resource for grant and contract compliance, participate in University, college, and departmental research administration meetings, and keep department leadership informed of research activities, risks, and emerging issues.

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

• Bachelor’s degree in any field.

• Three or more years of experience in research administration and financial planning.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Experience developing and monitoring complex budgets and applying local, state, federal, and sponsor financial rules and regulations.

• Excellent written and spoken communication skills, with the ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.

• Ability to exercise independent judgment, resolve problems, manage competing priorities and deadlines, and maintain strong attention to detail in a complex environment.

• Commitment to continuous process improvement and advanced proficiency with Microsoft Office, particularly Excel.

• Experience in grant management with substantial responsibility for financial reporting and subcontract management.

• Experience managing payroll with NIH salary…