Grants Administrator

Join one of the Nation’s largest wastewater treatment agencies and play a pivotal role in securing and managing funding for the Wastewater Treatment Division (WTD). As the Grants Administrator, you will guide the development, oversight, and financial stewardship of major federal and state grants that support WTD’s capital program.

You’ll work alongside finance staff, project managers, and state & federal agencies to obtain funding for WTD’s critical infrastructure investments, while ensuring funding efficiency, compliance, and alignment with WTD’s mission to safeguard water quality, protect community resources, and advance equity across the region.

The Grants Administrator leads and administers state & federal loans and grants, compliance, and financial reporting activities for the Wastewater Treatment Division’s capital and infrastructure programs. In this role, you will guide the development, submission, and monitoring of major loans and grant applications, ensure alignment with federal and state requirements, and serve as the County’s representative with multiple state and federal grantor agencies.

You will also develop internal processes, conduct funding analyses, negotiate agreements, and provide leadership to project teams navigating funding cycles, amendments, schedule & scope changes, and reimbursement processes. Your work directly strengthens WTD’s mission to responsibly manage public resources, support environmental stewardship, and ensure equitable delivery of essential wastewater services across the region.

• Lead program development, including preparing, reviewing, and monitoring loan / grant applications, amendments, and project budget changes.
• Serve as the County’s liaison with federal, state, and local grantor agencies to ensure compliance with legal, procedural, and financial requirements.
• Develop and implement internal guidelines, deadlines, and processes to support timely loans and grants program execution and improve efficiency.
• Conduct funding analyses, track project budgets, and provide recommendations to management, including strategies to secure and obligate loan and grant funding.
• Oversee financial reporting, reimbursement requests, audit preparation, and coordination with finance and project management teams to ensure compliance and fiscal accuracy.

• Experience preparing and leading major loan and grant application submittal.
• Experience reviewing loan / grant specific regulations and guidelines to identify projects that match the requirements.
• Experience assisting in application, amendment and revision processes for assigned Federal and State grants.
• Experience working with inter-departmental teams to standardize processes.
• Experience developing internal guidelines and deadlines to meet grant program schedules.
• Experience in technical writing and proofreading skills, including ability to draft grant & contract language, and create templates and project reports.
• Microsoft Excel competency to run analyses, and create & use templates.
• Proficiency in desktop research – research on grants / loans and monitor grant agencies.
• Experience working as a liaison with federal and state grant agencies.
• Ability to represent the Debt Team as a subject matter expert to leadership, central finance partners, and auditors.
• Proven experience establishing and maintaining effective internal processes and ensuring compliance with federal, state, and local regulations, accounting standards, and audit requirements.
• Experience supporting internal and external financial audits, including preparing documentation, responding to findings, and implementing corrective actions.
• Experience working collaboratively with external and internal partners to ensure accurate, timely, and compliant deliverables.

• Collaboration:
  
  Building partnerships and working collaboratively with others to meet shared objectives.
• Balances Stakeholders:
  Anticipating and balancing the needs of multiple stakeholders.
• Strategic Mindset:
  Seeing ahead to future possibilities and translating them into breakthrough strategies.
• Builds Networks:
  Effectively building formal and…