Post-Award Grant Manager

Post-Award Grant Manager

The School of Nursing has an outstanding opportunity for Post-Award Grant Manager to join their team. Reporting to Grant Administration Manager the Post-Award Manager is responsible for independently managing the full lifecycle of post-award activities for a diverse portfolio of Principal Investigators (PIs). This position provides both financial and administrative oversight of sponsored research awards and plays a key role in ensuring compliance, reporting accuracy, and strategic financial stewardship.

Post-Award Management (40%)

• Independently manage a portfolio of grants, contracts, and sub-awards, including moderate-to-complex awards.
• Oversee award set-up, modifications, and closeout processes in coordination with central offices.
• Develop, implement, and monitor detailed award budgets and financial plans aligned with sponsor and UW policies.
• Ensure compliance with federal, state, sponsor, and University regulations, proactively identifying and resolving issues.
• Coordinate administrative activities for research subawards with domestic academic institutions, including facilitating subaward setup in UW systems, supporting timely invoicing, and monitoring subrecipient performance through invoice review, spend analysis, and compliance oversight.
• Serve as a subject matter resource on post-award policies, interpreting guidelines and advising PIs and staff.
• Escalate high-risk or complex issues to leadership while proposing solutions and mitigation strategies.
• Lead or support process improvement initiatives to enhance efficiency and compliance across ONRI.

Sponsor and Internal Reporting (30%)

• Prepare and present accurate, timely financial reports, projections, and analyses for PIs and leadership, including participation in the monthly Grant Budget Status meeting to review budget performance, spending projections, and compliance with award requirements.
• Independently manage sponsor financial reporting and coordinate submission of required deliverables.
• Partner with PIs to develop spending plans, reconcile budgets, and manage funds proactively.
• Monitor reporting deadlines and ensure timely completion of progress reports, final reports, and all closeout requirements, including preparing and distributing 6-month, 3-month, and 1-month close-out notices.
• Provide advanced financial forecasting to support strategic decision-making.
• Assist departments, as needed, as they complete faculty effort certification and compliance reporting requirements.

Administrative and Financial Operations (30%)

• Review, approve, and reconcile grant-related expenditures in Workday in collaboration with School of Nursing (SoN) Finance shared services team, ensuring costs are allowable, allocable, and reasonable.
• Assist Department Administrators, as needed, in managing complex payroll costing allocations and adjustments in alignment with award requirements.
• Assist with review and approval of accounting adjustments, ensuring appropriate justification and documentation.
• Advise PIs and research teams on compliance, internal controls, and best practices.
• Lead onboarding and training for faculty and staff on post-award procedures and systems.
• Participate in ONRI, School, and University research administration meetings and training sessions.
• Contribute to development and refinement of internal policies, tools, and training resources.

• Bachelor's degree in business administration, finance, public administration, or related field.
• Two or more years of progressively responsible experience in research administration, grant management, or financial management.
• Equivalent education/experience may substitute except where required by law.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Experience managing post-award activities in an academic or healthcare research environment.
• Demonstrated knowledge of federal regulations (e.g., Uniform Guidance), UW policies, and sponsor requirements.
• Strong financial analysis, forecasting, and reconciliation skills.
• Experience with Workday, UW systems, or similar enterprise financial systems.

• Excellent written and verbal communication skills.
• Ability to work independently and exercise sound judgment in complex situations.
• Strong organizational and time management skills with the ability to prioritize competing deadlines.
• High level of accuracy, attention to detail, and accountability.
• Commitment to continuous process improvement and customer service excellence.
• Ability to build collaborative partnerships with faculty, staff, and central offices.

• The Post-Award Grant Manager partners closely with faculty, ONRI colleagues, UW central offices (e.g., GCA, OSP), and sponsor agencies to support high-quality research operations.
• This position requires significant independent judgment, advanced problem-solving skills, and the ability to manage complex portfolios with precision and…