Grants Accounting Analyst II

Job Title

This position's responsibilities are to analyze data and produce internal management and external project-level reports. Ensures compliance requirements of Federal and State rules and regulations as well as District's policy and procedures for the District's General Fund, Capital Project Fund, Grants Fund, ASB, Trust Fund and all other funds. Provides direction in maintenance of records and accounts. Performs a wide variety of financial activities relating to the processing of cash receipts and related documents;

stop pay and warrant reissue; including processing, recording, updating and reconciling such information.

• Conducts financial accounting, master data management and payroll accounting for different funds as assigned.
• Prepares reports and statements to meet state audit standards or requirement of federal, state and external users. Provides accounting information needed for management decision-making.
• Prepares journal vouchers and reconcile accounts.
• Ensure fiscal compliance for grants, trusts, capital project funds and general fund. Monitors, approves payments and travel for specify fund.
• Reconciles accounts receivable billings and analyzes cash receipt, revenue and expenditures.
• Monitors account balances and related financial activities for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed. Evaluates and acts on delinquent accounts.
• Reconciles and balances external financial data with internal figures.
• Ensures accounting data integrity, and documents appropriately as per regulations and procedures.
• Maintains a wide variety of fiscal information, database, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Acts as liaison with HR, Payroll and Department of Technology in payroll and other operation issues.
• Reports, unearned revenue analysis and grant invoice status schedules.
• Provides professional assistance, input, training, and information to other district staff regarding accounting procedures, policies and departmental operations. Assists and communicates with community members, vendors and contracted agencies on fiscal aspects of school district.
• Monitors and analyses outstanding warrants for cancellation and/or reports for unclaimed property.
• Analyzes individual grants for under spend or overspend and makes appropriate adjustments for them.
• Assists in preparation, collection and reconciliation of Federal Time and Effort reports.
• Inputs and monitors cash receipt of bank accounts against financial system. Trains and instructs District fiscal and administrative personnel on cash handling.

Customer Focus:
Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.

• Makes customers and their needs a primary focus of his/her actions.
• Thinks ahead and considers the impact of actions both internally and externally.
• Develops trust, credibility and maintains strong relationships with customers.
• Goes the extra mile to satisfy customer needs and expectations.

Priority Setting:
Spends his or her time and the time of others on what's important; focuses on the critical few, and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal.

• Spends own and other's time on what's most important.
• Focuses on the critical few, and puts the trivial many aside.
• Ensures that each individuals and the department develop goals and a plan that fulfills the organization's mission.

Interpersonal

Skills:

Is warm and easy to approach; builds constructive and effective relationships; uses diplomacy and tact to diffuse tense situations; has a style and charm that immediately puts others at ease and disarms hostility.

• Relates well with others.
• Builds constructive and effective relationships.
• Considers and responds appropriately to the needs and feelings of different situations.
• Is tactful, diplomatic and demonstrates consistency and fairness.

Personal Learning & Development:
Is…