Finance & Administration Manager

Finance & Administration Manager - Seattle Seawolves Rugby

Location:

Seattle, Washington |

Reports To:

President | Status:
Full-time

The Seattle Seawolves are seeking a hands-on, highly organized Finance & Administration Manager to lead the club's day-to-day financial operations and core administrative functions. This role will provide the financial discipline, reliable processes, and operational support needed to help a growing professional sports organization make sound decisions and execute effectively. The Finance & Administration Manager will own budgeting, cash-flow planning, payroll, accounts payable, financial reporting, and coordination with outside tax and legal partners.

The role will also support business administration across people operations, technology, facilities, insurance, contracts, and compliance. The ideal candidate is equally comfortable building financial tools, processing transactions accurately, improving processes, and partnering across a fast-moving team.

• Lead the annual budgeting process in partnership with the President and functional leaders; maintain department budgets and update forecasts throughout the year.
• Build, maintain, and regularly update cash-flow forecasts to support operating decisions, timing of expenditures, and longer-term planning.
• Prepare timely monthly financial reporting, including budget-to-actual results, cash position, key variances, and forward-looking risks or opportunities.
• Maintain accurate financial records and reconciliations in coordination with the club's bookkeeping and accounting resources, as applicable.
• Develop and maintain practical financial policies, approval processes, internal controls, and documentation appropriate for a lean organization.
• Support year-end close, audit or financial review requests, ownership reporting, and other financial analysis as needed.

• Manage end-to-end payroll administration, including employee changes, time and pay inputs, deductions, reimbursements, and coordination with the payroll provider.
• Oversee accounts payable and payment processing, ensuring invoices are properly documented, approved, coded, and paid accurately and on time.
• Maintain vendor records, payment schedules, W-9s, contracts, and other required documentation.
• Coordinate employee expense reporting and credit card reconciliation, and reinforce consistent documentation and approval practices.
• Respond promptly and professionally to employee, player, coach, and vendor questions related to payroll, payments, and administrative processes.

• Serve as the primary liaison with the club's third-party tax and accounting partners, providing complete and timely information for federal, state, and local tax preparation and filings.
• Track filing deadlines and support compliance related to payroll taxes, sales and use tax, business licensing, 1099 reporting, and other applicable obligations.
• Coordinate with insurance brokers and internal leaders on policy renewals, certificates of insurance, claims documentation, and risk-management needs.
• Maintain organized financial, corporate, personnel, and compliance records with appropriate confidentiality and retention practices.
• Identify potential financial or compliance issues early, communicate them clearly, and coordinate resolution with leadership and outside advisors.

• Manage administrative matters related to the office lease, facilities, equipment, utilities, and other workplace needs.
• Coordinate business technology administration, including vendor relationships, software subscriptions, equipment inventory, access management,…