Contract Administration Specialist

Overview

The City of Auburn Public Works - Engineering department is looking for a talented Contract Administrative Specialist to add to our team. If you are an independent worker and are comfortable in a digital environment, we would love to hear from you. This position provides opportunities to work with a dynamic, team-oriented group and to gain knowledge of public contracting and managing public works or private development construction projects.

This position performs contract administration work in support of public works professional service agreements, capital project construction, and developer-related projects. The position’s activities and accuracy of work impact the City’s Certification Acceptance status for federally-funded projects. The position works with Project Engineers, Construction Inspectors, contractors, developers, and property owners.

Take a look at this video to get an idea of what Public Works means in the City of Auburn. While the duties may be the primary focus, the full job description includes a more comprehensive list of responsibilities.  to review the class specification.

• Prepare and process contract and related legal documents, project correspondence, and coordinates construction meetings for developer public facility extension agreements and formally bid and non-formally bid construction contracts from application/solicitation through completion.
• Monitor contractor compliance with state and federal grant requirements, WSDOT regulations, City Code, project specifications, and state statutes related to public work projects.
• Process and track the status of contractor submittals, required material documentation for various federal and state grants and loans, material tickets, requests for information, and force account paperwork.
• Prepare and monitor consultant and service agreements, amendments, task assignments and associated documentation from solicitation through completion.
• Process complex purchase orders; prepare pay estimates and invoices for contracts and agreements for approval; assist project managers by monitoring project budgets.
• Provide key technical and administrative support to the City’s Capital Project Management and Development team, as well as consultants, service providers, developers, and contractors.

We are looking for candidates that have:

• Graduation from high school, or equivalent
• Two years of full-time related work experience
• Advanced skills and experience in computer programs (Outlook, Word and Excel) is required.

Or any combination of relevant education and experience which would demonstrate the individual’s knowledge, skills, and ability to successfully perform the essential elements and responsibilities listed above.

Previous experience in public works construction and/or contract administration in a municipal environment is highly desirable.

• Competitive salary with scheduled step increases on an annual basis
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 11 days of paid vacation per year
• 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• and more!

For more information about what benefits the City provides, please visit:
https://(Use the "Apply for this Job" box below)./benefits

The City of Auburn was incorporated in 1891, and has since bloomed into a perfect place to live, visit, explore, and play. With over 29.8 square miles of land, two rivers, and two counties, Auburn is home to over 80,000 residents, and hundreds of businesses - ranging from manufacturing to retail.

Team Auburn values diverse perspectives and life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people…