Environmental Priorities Coalition Request Proposals: Administrative Contractor

The Environmental Priorities Coalition seeks an administrative contractor to support coordination and coalition management needs. The administrative contractor provides ongoing support for the coalition for activities such as meetings and retreats, establishing secure systems for managing documents and resources, and ensuring action items are moved forward. Dependent on funding and coalition priorities, there may be opportunities to evolve the position. A successful candidate must have experience in administrative tasks and project management.

Candidates with experience in legislative advocacy or campaign work are desired. Outstanding candidates have an interest in supporting environmental advocacy, racial justice, and Tribal sovereignty.

Washington State’s Environmental Priorities Coalition is made up of 26 statewide environmental organizations working to safeguard our environment and the health of our communities through policy and budget advocacy at the Washington State Legislature. Coalition members are listed at (Use the "Apply for this Job" box below). Every year, the Coalition comes together to select priorities to advance during the legislative session.

Washington Conservation Action will supervise the consultant and manage the contract and payments on behalf of the Coalition and consult with Coalition members on substantive matters.

For nearly 25 years, Washington’s Environmental Priorities Coalition has been effective at strengthening the power of the environmental community by advocating for shared priorities during the state legislative session.

The Coalition recently engaged in a multi-year evolution process, which identified a need for capacity to help with general operations. Other evolution recommendations included facilitation support and racial equity planning. At this point in time, the Coalition has sufficient funding to support general operational improvements.

For roughly a decade, the Coalition has not had dedicated capacity to support its operations. The work of the Coalition has been integrated into the work of members who step up to help implement to varying degrees of success. A consistent point person focused on making sure the collaborative work is progressing, information is accessible, and meetings/retreats/events are on track is a recurring need to improve the Coalition’s work and team cohesion.

Providing general operational support to the Coalition, particularly in the lead up to and during the 2027 legislative session. Preparations for the legislative session begin in September, and the 2027 legislative session is expected to run from January 11, 2027 through April 26, 2027.

• Schedule and attend regular meetings for the Coalition and the Admin subcommittee.
• Lead note taking and ensure notes and next steps are accessible for Coalition members.
• Manage communications on action items, facilitation schedules, agenda sharing, and other related tasks for full Coalition meetings and the Admin subcommittee.
• Lead scheduling and logistics for one Coalition retreat.
• Develop a more centralized, organized, and secure system for Coalition files and documents.
• Assist with lobby day, as needed, (e.g., help with logistics).
• Prepare a summary of outcomes, activities, and next steps from the 2027 legislative session.

Early fall 2026 through June 30th, 2027. Contract renewal or extension possible, depending on funding.

We have a target budget of $25,000 – $30,000 as an initial estimate for this work. The final contract amount will be determined once funding has been fully confirmed and the final Scope of Work has been agreed upon.

The consultant may be compensated for professional services on an hourly rate or by-task basis. Any travel costs will be reimbursed at the current government rates in effect at the time of travel. Any contract awarded as a result of this procurement is contingent upon the availability of funding.

Please include the following in your proposal (maximum 5 pages):

• An overview of your company,…