Senior Program Assistant, Neglected Diseases and Vaccine Development

Position: Senior Program Assistant, Neglected Tropical Diseases and Vaccine Development
** The Foundation
**** The Team
** The Global Health (GH) Division harnesses advances in science and technology to save lives in low- and middle-income countries. We focus on health problems that have a major impact in developing countries but receive too little attention and funding. Where proven tools and interventions exist, we support sustainable delivery and implementation re they do not, we invest in research and development of new interventions, including vaccines, drugs, and diagnostics.

Our work spans multiple infectious disease portfolios and is supported by highly matrixed, cross-cutting teams including Vaccine Development (VDev) and Neglected Tropical Diseases (NTD). The VDev team focuses on accelerating the development and commercialization of novel vaccines and the sustainable manufacturing of existing vaccines particularly for these countries. The NTD team works across technical, operational, and regional partners to advance ambitious disease control and elimination goals for 8 of the 20 WHO-recognized neglected tropical diseases.

This team also invests in leveraging the NTD delivery platform to advance other health outcomes through programs such as Resiliency through Azithromycin for Children (REACH).
** Final date to receive applications is Friday, March 6, 2026
**** Your Role
** The Senior Program Assistant (SPA) is a key member of both the Neglected Tropical Diseases (NTD) and Vaccine Development (VDev) teams working closely with the Director and Deputy Director Strategy, Planning & Management, who lead across both teams. SPA provides comprehensive administrative support and acts as a trusted partner. This includes managing complex calendars, coordinating a high-volume of meetings across time zones, and ensuring leaders’ time aligns with key divisional goals and strategic priorities.

In addition to core administrative responsibilities, the SPA contributes meaningfully to team operations, culture, and division rhythm of business processes in collaboration with Strategy, Planning & Management (SPM) and Office of the President (OoP) partners.
** Core Administrative Support
*** Provide high-level administrative support by anticipating and managing competing priorities, proactively handling high volumes of complex emails, travel and expense report management, coordinating workflow and rhythm of business support, and fostering strong collaborative relationships with internal and external partners.
* Represent leadership priorities in cross-team and cross-functional interactions by acting as a point of coordination and alignment with internal partners and stakeholders.
* Leverage technology, Artificial Intelligence (AI), automation, and digital tools to streamline support and enhance efficiency.
** Calendar Management
*** Manage highly active and complex calendars of appointments for team Director and other assigned team leaders, requiring frequent engagement with multiple external parties and foundation leadership.
* Anticipate and resolve calendar conflicts, prioritize meetings effectively, and coordinate complex cross-time zone engagement.
* Optimize Director time by proactively reviewing upcoming commitments, providing context and recommendations to support priority alignment, and ensuring well-prepared for decisions and engagements.
** Team Support & Coordination
*** Own the flow of information to and from the team Director by ensuring visibility into key updates, decisions, and follow-ups needed, thereby enabling priority clarity and timely decision-making. This requires working closely and effectively with NTD and VDev management teams.
* Act as a "barometer" by maintaining awareness of key foundation, division-wide, and cross-team updates and initiatives, highlighting relevant information to leadership and team stakeholders.
* Represent NTD and VDev teams on the space planning committee and GHET Support Team group.
* Lead projects to strengthen team culture and ways of working across the NTD and VDev teams, while enabling greater consistency and best practices across shared operations.
* Work on team and division special projects as needed or aligned to professional development goals.
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