Health Records Technician - SCCC

Health Records Technician 2

Stafford Creek Corrections Center

Aberdeen, WA.

Hourly Salary: $30.68-$41.29

Monthly Salary: $5,339.00-$7,185.00

Annual Salary: $64,068.00-$86,220.00

Schedule: 8:00am-4:30pm ) Monday-Friday (Saturday/Sunday off)

The Washington State Department of Corrections is seeking a highly motivated and qualified Health Records Technician 2 for the Stafford Creek Corrections Center located in Aberdeen, WA.

As the Health Records Department supervisor, this position helps to ensure patient health records are managed in a way that supports the Health Services mission of delivering high-quality, efficient and effective healthcare services, and employee engagement to improve lives in a safe and secure environment during the patient’s incarceration and after release, which increases the patient's chance of succeeding upon reentry, directly contributing to the agency’s mission to improve public safety by positively changing lives.

The mission of the Department of Corrections is to 'improve public safety by positively changing lives. For additional information visit our website .gov.

Application assessment will be ongoing; the hiring authority reserves the right to offer the position at any time during the recruitment process. It’s the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions.

• Provide technical assistance and direction to facility staff regarding health records, disclosure of health information, and statewide health record unit processes.
• Represent the agency in court regarding health records.

• Ensure patient health records located in the facility comply with departmental policies and procedures and state and federal statutes.
• Maintain health records in a way that is conductive to patient care, including thinning charts when needed by visual inspection or request and merging multiple volumes when needed to ensure health care providers are able to easily locate pertinent information, ensuring all necessary forms are available for use, filing documents into charts or overflow envelopes, and performing routine audits.
• Use facility health records tracking system when removing charts from the unit.
• Prepare health records for intake, transfer and release.
• Prepare inactive health records for permanent storage.
• Be an active member of the Health Records Management Committee.

• Review and process records requests of patient medical, dental, and mental health care information within 15 working days or less of receiving following health record procedures.
• Review and process Department staff requests for patient health information by the date requested following health record procedures.
• Review and process patient requests to review their health record within 15 working days or less of receiving following health record procedures.
• Make determinations to allow or deny requests in accordance with the Washington State Uniform Health Care Information Act (RCW 70.02) and federal laws.

• Manage and direct operations and performances of Health Records Department staff, including assign and inspect work.
• Communicate with Health Services Manager regarding Health Records Department performance, request guidance and assistance when necessary.
• Review/complete Health Record Department position descriptions (PDs) as well as annual performance development plan (PDP) expectations and evaluations for each employee.
• Provide ongoing meaningful feedback regarding performance and set clear expectations to help and enhance skills.

• Review health records for listed deficiencies.
• Complete the Health Record Audit for Permanent Facility and/or Health Record Audit Reception Center form.

• Attend team and staff-wide meetings.
• Participate in quality improvement efforts.
• Other duties as assigned/required.

• Certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA)
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