Office Assistant - Non-Perm - CBCC

Office Assistant 3 (Non-Permanent)

Clallam Bay Correctional Center

Clallam Bay, Washington

Hourly salary range: $22.62-$29.96

Monthly salary: $3,936.00-$5,213.00

Schedule: 8:00am-4:30pm ) Monday-Friday (Saturday/Sunday off)

The Department of Corrections is seeking a highly motivated and qualified Office Assistant 3 for the Clallam Bay Corrections Center located in Clallam Bay, Washington

This position supports the Health Services mission to provide medically necessary health care that promotes wellness by effectively supporting health records functions. This position works independently in concert with staff to perform essential duties associated with the Health Services Unit records system.

At the Department of Corrections, we value our staff and understand how important they are to our patients and their families. Additionally, we offer a great benefit package along with opportunity for professional and personal growth.

The mission of the Department of Corrections is to ‘improve public safety by positively changing lives’. For additional information visit our website .gov.

Application assessment will be ongoing; the hiring authority reserves the right to offer the position at any time during the recruitment process. It’s the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions.

• Ensure kites, resolution requests and external stakeholder communications are accurately logged, responded to timely and filed if appropriate for HS staff.
• Reviews kites and resolution requests for completeness, accuracy, signatures. Follows up with Health Services staff when document is incomplete. Provides on-the-spot instruction to bring document into compliance. Ensure documents are formatted correctly.
• Use of OMNI system to research and maintain accurate health record integrity.

• Daily filing of all appropriate documentation into the patient health record. Ensure documentation from community facilities are reviewed and signed by referring provider before filing.

• Responds to health records requests from outside sources. Ensures request meets HIPAA and DOC protocols. Research health record to ensure only information requested is transmitted.
• Maintains database to record requests and disposition of requests in shared drive.
• Prepares correspondence in accordance with departmental regulations in regard to records requests.

• Answers requests for authorized personnel for information recorded in patients’ records in accordance with prescribed policies. Prepare health records for provider/practitioner appointments and review as needed.

• Provide requested information to statewide and facility resolution specialists. Request information as needed.

• Plan and organize daily workflow in coordination with staff and facility needs; meet deadlines and the needs of the unit.
• Participate in Health Services Quality Improvement activities as appropriate.
• Participate in Health Services Place Safety Muster as appropriate.

• High school diploma or equivalent AND one year verified clerical/office experience.
• Experience working in a clerical or customer service position in a healthcare setting; knowledge of and/or ability to learn and understand medical terminology.
• Proficient in basic computer and office skills.
• Demonstrated organization and time management skills.
• Ability to interpret intent of policies, procedures, written and verbal communication.
• Ability to think critically and resolve conflict in a professional and rational manner.

• Experience as a clinical scheduler.

The mission of DOC is to improve public safety by positively changing lives.

Working together for safer communities.

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

• Cultivate an environment of integrity and trust: Corrections values…