Program Operations Specialist; NE S

Position: Program Operations Specialist (NE S 7)
## Program Operations Specialist (NE S
7)
Apply remote type:
Hybrid (telework 2 days or less per week) locations:
Seattle, WAtime type:
Full time posted on:
Posted Yesterday job requisition :
REQ
- ** Job Description
**** The Department of Ophthalmology has an outstanding opportunity for a Program Operations Specialist (NE S
7) to join their team.
**** About this Opportunity
** Reporting to Myduyen Ngo, the Program Operations Specialist is responsible for supporting the effective delivery of the training program. Working collaboratively with colleagues and Program Directors, this role is responsible for assisting with planning, scheduling, and program implementation, as well as providing curriculum support. The position also helps manage day-to-day operations to ensure the program runs smoothly and delivers a high-quality training experience.

This department manages all medical student programs, medical fellowship program accreditation and the residency program. Responsibilities include managing the clerkship and fellowship programs, supporting the Education Manager with some aspect of the residency program, and other associated educational events.
** RESPONSIBILITIES:
** MEDICAL STUDENT PROGRAMS (15%)
• Serve as the primary liaison for all medical students rotating through the department
• Coordinate and support both clinical training rotations and research rotations for medical students
• Facilitate communication between medical students, faculty, and program leadership
• Report to the Administrator of Education
• Maintain a matrixed reporting relationship with the Medical Student Program Directors, including the Clinical Education Director and the Research Education Director
• Coordinate the observer ship/shadow between the faculty and students accordance to the HMC/UWMC policyCLERKSHIP PROGRAM (30%)Program Coordination
• Independently manage day-to-day operations of the clerkship; including regulatory and programmatic aspects of the Clerkship to assure compliance
• Act as liaison with the department and the SoM; participate in local clerkship activities; liaise with WWAMI sites
• Manage, schedule and process visiting medical students across WWAMI sites
• Ensure faculty and medical students have the appropriate information to effectively participate in the clerkship program
• Provide department Statistician data for medical student teaching hours

Scheduling/Rotations
• Coordinate bi-weekly medical student education orientation, including coordinating case studies and presentations; check out textbooks for review; answer all questions and review schedules
• Coordinate all medical student rotations: working regularly with the Registrar’s Office; using Epic and the Ophthalmology surgery schedules
• Manage medical student rotations with the VA, SCH, Kaiser Permanente, UWMC, and HMC
• Liaise with colleagues to coordinate medical student didactics in alignment with resident didactics

Evaluations and Grading
• Administer student and course evaluation processes and extract data from course evaluations for dissemination
• Act as liaison between visiting students and their home institutions throughout the process, and complete customized forms to submit grades to individual institutions
• Administer grades in order to conclude the clerkship process; maintain information for disseminating evaluations for medical students, faculty and residents in E Value (and in VSAS)
Visiting Clinical Medical Students
• Process applications, appointments and/or visas for visiting medical students, including onboarding
• Coordinate observation privileges for medical students visiting the clinic and OR
• Act as main point of contact for visiting students e.g. MSRTP participants and/or volunteers

Medical Student Research Program
• Assist Program Director with matching medical students with research mentors
• Track data: medical students engaged in research; medical student research publications; presentations at national meetings and other data for the preparation of annual report on medical student research
• Work with the registrar's office to help with registering undergraduate and graduate level research creditsMANAGEMENT OF FELLOWSHIP PROGRAMS…