Clinical Research Coordinator I

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute‑designated cancer center in Washington.

With a record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID‑19 vaccines, Fred Hutch is a leading cancer and biomedical research center. The institution operates eight clinical care sites, offering medical oncology, infusion, radiation, proton therapy, and related services, and collaborates with hospitals in five states. Our fully integrated research and clinical teams seek to discover new cures to the world’s deadliest diseases and to make life beyond cancer a reality.

The Clinical Research Coordinator organizes and executes day‑to‑day operations and administrative functions of hematopoietic cell transplantation observational studies with a focus on survivorship. Responsibilities include screening patients for eligibility, tracking visits, coordinating clinic procedures, and collecting, abstracting, reporting, and ensuring quality control of study data in accordance with IRB‑approved protocols. The Coordinator also manages long‑term follow‑up activities and works under the general supervision of the Principal Investigators, performing with a high degree of independence within the scope of the study protocol(s) and institutional guidelines.

Candidates will have the opportunity to work partially on campus and remotely.

• Principal Investigator Support
  • Serve as designee of the Principal Investigator (PI) to manage the daily clinical operations of assigned research studies in accordance with regulatory, GCP guidelines, and institutional policy.
  • Assist the PI with scheduling, taking minutes during conference calls, and creating reports.
• Protocol Implementation
  • Abstract charts to collect study data and enter data into study databases.
  • Develop and maintain tools for study implementation, including data collection tools, reference materials, and study‑specific orders, revising as necessary.
  • Initiate scheduling of patient clinic visits and ongoing study visits, ensuring completion of clinical procedures, lab tests, and other protocol‑specific activities.
  • Complete requisition forms, assemble kits for upcoming research visits, transport laboratory samples, and ensure samples are processed and shipped according to study‑specific guidelines while tracking and maintaining research supplies.
• Enrollment
  • Screen potential subjects’ medical records for study eligibility.
  • Meet with patients to discuss studies, obtain informed consent, initiate enrollment, and maintain accurate enrollment records.
• Education
  • Educate clinical teams, ancillary departments, and patients to ensure safe and accurate protocol implementation.
• Budget & Billing
  • Understand clinical trial budgets and billing plans for enrolled patients.
  • Work with internal partners to obtain and submit budget and billing information.
  • Participate in review of charges for patients on studies to ensure billing compliance.
• Other Duties
  • Administer study questionnaires.
  • Function as a protocol liaison with clinical teams, patients, and, when necessary, other institutions or drug companies.
  • Maintain or assist in maintaining IRB correspondence and regulatory documentation, including consent forms, continuation review reports, protocol modifications, and other study reports.
  • Maintain appropriate source documentation and complete or assist with accurate data entry into case report forms in a timely manner.
  • Coordinate monitoring visits and respond to queries and requests from study monitors.
  • Identify and report adverse events in accordance with protocol, regulatory guidelines, and institutional policy.
  • Maintain thorough knowledge in the field through participation in related project meetings and symposia, reading related literature, and maintaining professional associations.

The Coordinator works under the supervision of the Principal Investigators, reporting regularly on study progress, exercising…