Implant Materials Specialist

Job Description

Job Posting Text

• Full-Time / 40 hours per week
• Day Shifts

• Be responsible for the daily operations of the high-cost and high-stake OR Prosthesis Program pertaining to coordinating implant requests for surgery, ensuring implant availability, revenue capture, expense submission, and implant inventory management.
• This position entails daily use of the electronic materials management system (Workday), tissue tracking software (Track Core), product recalls application (RASMAS), EPIC dashboards and reporting, vendor-owned set management software (Settrax), MS Word, MS Excel, and various network share drives.
• This position requires a high degree of surgical implant knowledge regarding their usage, application in surgery, tracking, and how they are stored, teamwork, process improvement, fiscal responsibility, and customer service skills.
• It is also necessary to be highly detail oriented to be successful in this job.

• Coordinate implants and related supplies needed for surgery with surgeons, vendors, nurses, and PCCs using EPIC, email, and Settrax. Understand internal implant approval process and coordinate accordingly.
• Review OR schedule to confirm and anticipate need of implants and related supplies required for surgery. Resolve usage conflict with appropriate resource.
• Receive, distribute, and prepare implants and related supplies for surgery.
• Check all items for expiration dates before hand-off to OR.
• Use in-depth product knowledge to clarify needs and determine product availability from vendors and assists the OR Buyers. When applicable, relay information about product substitutions to surgeons and RN3s.
• Troubleshoot problems regarding availability of implants and related supplies. Work with RN3s to identify substitute for backordered products. Inform surgeons and RN3s of implant unavailability.
• Replenish implant trays after surgery and forward them CSPD for sterilization. Borrow implants and supplies from other medical centers as needed. Lend implants and supplies to other hospitals and tracks return to NWH. Perform immediate use steam sterilization as needed.
• Review and reconcile documented usage in EPIC to reorder products and submit Bill-Only requisitions for per-case usage and maintain good record keeping of submitted requisitions and PO requests.

• Demonstrated ability to use EPIC, HEMM, eProcessing, Track Core, Settrax, RASMAS, Microsoft Office
• Knowledge of medical and surgical terminology.
• Working knowledge of surgery department’s overall daily operational processes, surgical procedures, and in-depth surgery product knowledge. Ability to decipher and interpret the surgical schedule, identify related surgical products, and purchase necessary medical supplies.
• Knowledge of current regulatory standards related to tissue management including, but not limited to, The Joint Commission and the FDA.

High School or equivalent AND two years of relevant experience in a surgical setting, including surgical products, equipment, and procedures.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

UW Medical Center is an acute care academic medical center located in Seattle with two campuses:
Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit’s light rail station across the street.

Excellence. Exploration. Education.

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to…