Program Operations Specialist

Job Description The Department of Medicine has an outstanding opportunity for a part-time Temporary Program Operations Specialist to join their team.

The Program Operations Specialist provides operational leadership and programmatic support for the Cambia Palliative Care Center of Excellence (CPCCE) at the University of Washington. The CPCCE ‘s mission  is to ensure that patients with serious illness have access is to provide every patient with serious illness access to high-quality palliative care that focuses on relieving symptoms, maximizing quality of life, and ensuring care aligned with patients’ values and goals.

The CPCCE achieves these goals through research, educational programs, advocacy, and the advancement of innovations in clinical care.

Working closely with the CPCCE Director and leadership team, the Program Operations Specialist develops, implements, and completes Center initiatives that span research dissemination, educational programming, and clinical innovation. The role also oversees core operational, financial, and communication functions that support internal stakeholders and external partners.

The CPCCE operates within a complex organizational environment, with reporting relationships that span the academic Department of Medicine and the clinical enterprise of UW Medicine. Center initiatives involve collaboration with stakeholders across UW Medicine, Fred Hutch Cancer Center, and Seattle Children’s Hospital.

Success in this role requires the ability to build and sustain relationships across diverse institutional cultures, including academic departments, clinical divisions, and community partners. Because CPCCE supports faculty work in research, education, and clinical operations, the Program Operations Specialist must demonstrate strong project management skills and the flexibility to support multiple concurrent work streams. The role also requires clear, effective communication to represent CPCCE to donors, Community Advisory Board members, and institutional leaders.

RESPONSIBILITIESCPCCE Program Operations, Management, and Planning:

Develop and implement strategic marketing and communication efforts that translate CPCCE faculty activities and achievements into written and visual content for academic, clinical, and public audiences
- Prepare and disseminate reports for leadership meetings, the CPCCE website, a quarterly newsletter, and the annual report.
- Manage CPCCE communication platforms and maintain the Center’s membership database.
- Serve as a primary point of contact for Center inquiries and route requests to appropriate leadership as needed.

Work with the Center leadership team to ensure that core CPCCE programs are operationally supported and effectively communicated.
- Maintain close working relationships with CPCCE leadership and faculty directors.
- Create and maintain tracking tools to monitor progress across Center initiatives and ensure faculty access to needed resources.
- Facilitate monthly CPCCE meetings, including calendar coordination, agenda development, progress reporting, and tracking of action items.

Provide administrative and operational support for the CPCCE Director in the general oversight of all Center operations

Provide administrative and operational support for CPCCE educational programs, including serious illness communication trainings and related curricula, and the regional palliative care conference.
- Support the standardized patient program for CPCCE education initiatives, including logistical coordination such as reimbursement and parking, as well as higher-level activities such as recruitment, onboarding processes, and development or maintenance of program policies.
- Coordinate regular meetings with the Director of Education and other…