Event Coordinator, Hospitality ​/ Hotel ​/ Catering

Meet Me at Picklewood!

We’re looking for an Event Coordinator who’s obsessed with hospitality, bringing people together, and turning a great event idea into an even better guest experience.

At Picklewood, events are a big part of what we do. From corporate outings and private celebrations to tournaments, watch parties, themed events, and Picklewood-created experiences, you’ll help make Picklewood a place where there’s always something happening.

You’ll help take events from the first conversation through the final paddle swing—planning, communicating, coordinating, executing, and following up to make sure every event feels organized, personal, and fun.

You’ll also help grow our event business by building relationships in the community, following up with past clients, and identifying new opportunities to bring groups through our doors.

If you love people, thrive on details, and get a little satisfaction from watching a perfectly planned event come together, this is your court.

• Own the event experience: Be a primary point of contact for event hosts, helping guide them from their first conversation through event day and follow-up.
• Plan every play: Coordinate timelines, court usage, food and beverage, staffing, rentals, programming, signage, special requests, and all the details that bring an event together.
• Make game day seamless: Be a visible, hands-on presence during events. Welcome hosts and guests, manage timing, communicate with the team, and make adjustments in real time.
• Create reasons to come to Picklewood: Help develop and execute our internal event calendar, including tournaments, themed events, watch parties, social events, holiday programming, and other Picklewood-created experiences.
• Make internal events feel like events: Bring creativity, energy, and personality to our programming so events feel intentional, exciting, and worth showing up for.
• Keep everyone in the rally: Communicate event details clearly with Front Desk, Floor, Bar, Kitchen, Coaches, and Management so everyone knows the game plan before guests arrive.
• Bring Picklewood to life: Help clients create experiences that take advantage of the whole club—pickleball, food, drinks, competition, socializing, and everything in between.
• Create the fun: Help coordinate tournament formats, social play, team competitions, and activities that keep groups engaged regardless of their pickleball experience.
• Keep the details organized: Maintain accurate event information, guest counts, timelines, payments, special requests, and follow-ups in our event and booking systems.
• Help grow the business: Support outbound event sales through community outreach, networking, referrals, past-client follow-up, and relationships with local businesses and organizations.
• Turn one event into the next one: Build relationships with hosts and guests, recognize opportunities for repeat business, and help keep Picklewood top of mind for their next event.
• Net every detail: Anticipate problems, solve them before they affect the guest, and make sure event spaces are clean, organized, properly set, and ready to go.

Part of this role is helping us create great events of our own.

You’ll work with the Picklewood team to develop and execute an event calendar that gives the community more reasons to come through our doors—from tournaments and watch parties to seasonal celebrations, social events, and ideas we haven’t thought of yet.

We want someone who can help take an idea from “That could be fun” to a well-organized event people actually want to attend.

Most of your focus will be on creating and executing great events—but great experiences should also lead to the next opportunity.

You’ll help maintain relationships with past clients, respond to new opportunities, connect with local businesses and organizations, participate in community networking, and introduce new groups to Picklewood.

You should be comfortable talking about what we offer and helping turn the right opportunities into booked events.

You don’t…