Operations and Event Services Administrator (#e4b Job Seattle area,Washington USA,Hospitality / Hotel / Catering

Position: Operations and Event Services Administrator (#e4b7)

Become a Key Player as an Operations and Event Services Administrator

You will own day-to-day workplace operations and a 2,500 sq. ft. events center to ensure a professional, service-oriented experience for employees, tenants, members, and guests. You will drive event execution, front-office management, and operational readiness while collaborating with vendors and internal stakeholders. This is an onsite role focused on in-person events, meetings, and facility management.

Here's How You'll Make an Impact on the Team

Manage planning, setup, and execution for in-person and virtual events, including room layout, audio-visual needs, vendor coordination, catering, and day-of support
Develop and maintain the operational calendar, reservations, and execution standards to ensure consistent delivery and high-quality user experiences
Respond to inquiries, generate leads, negotiate and complete rental contracts, manage bookings, and oversee billing to meet rental revenue goals
Serve as primary front-office contact for incoming calls, visitors, and emails; maintain visitor logs, building access procedures, and guest-facing spaces
Coordinate meeting room scheduling, setup, and reset; manage hospitality supplies and shared office areas
Own inventory, purchasing, and assigned operating budgets for the events center and office supplies, making cost-effective purchasing decisions
Maintain vendor and building management relationships for facilities services, maintenance, and issue resolution
Establish and improve operational procedures, training (including audio-visual), and reference materials to support consistency and efficiency
Monitor utilization and satisfaction metrics for the events center and recommend improvements to strengthen performance and user experience

Here's What You'll Need to Be Successful in This Role

Strong organizational skills, attention to detail, and a customer-service mindset
Experience managing events, room setups, and day-of event logistics
Experience handling front-desk operations, visitor management, and professional communications
Proven ability to manage inventory, purchasing, and an assigned operating budget
Ability to travel regionally and locally to meet with vendors, members, and stakeholders
Sound judgment, problem-solving skills, and the ability to balance competing priorities

Here's What Else Might Help You Out

Experience meeting rental sales goals, lead generation, and contract negotiation
Familiarity with audio-visual training and operational readiness for high-visibility events

Pay is $28-$32HR

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