Payroll Technician; Ord. Accounting Technician II-BU

About the Department

The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to create and maintain an environment that respects diverse traditions, heritages, and experiences.

The Payroll Technician will perform payroll and accounting duties that involve multiple unions and ensure payroll records are compliant with SPD policies, Collective Bargaining Agreements, City Personnel Rules, and all applicable federal regulations. This position is engaged in the maintenance and preparation of payroll records and files. Performs all payroll records maintenance operations and procedures pertaining to a complex set of accounts or payroll records for 1600 employees of the Seattle Police Department.

The Payroll Technician reports to the Payroll Supervisor at the Seattle Police Department. The temporary term-limited assignment is expected to end 1 year from date of hire.

• Prepares payroll documents and updates files to ensure proper and accurate employee, salary, and deduction information.
• Performs duties associated with the reconciliation, balancing or processing of payroll adjustments and records.
• Assists employees with time sheets and Workday usage.
• Prepares and reviews reports, forms, transaction statements, or other documents.
• Compiles information and data required for the preparation of payroll reports.
• Interprets City Personnel Rules and Collective Bargaining Agreements to employees and their chain of command.
• Researches and processes payroll adjustments in appropriate City systems.
• Maintains, processes, audits, and monitors employee leave balance accumulators.
• Is responsible for payroll and Human Resource processes for new hires, separations, and transfers.
• Prepares and submits manual Salary Warrant Requests to City Payroll.
• Performs multiple regular payroll audits using the Human Resource Information Systems (HRIS) Access Query database (Workday, UKG).
• Communicates effectively (in person, through email and by phone) with employees, other departments, and external agency representatives.
• Answers and responds to employee questions via phone, in person, and email.
• Keeps sensitive materials and information confidential.
• Performs any other payroll duties and/or special projects assigned by Payroll Supervisor.

• Requires two years’ accounting/bookkeeping experience or one-year experience as an Accounting Technician I; or a combination of education/training/experience which provides an equivalent background required to perform the work of the class.

• Associate degree in accounting.
• Knowledge of the City’s People Soft 9.2 Financial Management System or a similar financial system as well as the City’s policies and procedures regarding purchasing and accounts payable.
• Experience with Human Resource Information Systems (HRIS) such as ADP, Workday, and UKG (including web reporting).
• Ability to prioritize and organize assignments and accomplish multiple tasks with strict deadlines while maintaining excellent customer service.
• Computer proficiency in Microsoft Excel, Microsoft Word, and Microsoft Access.
• Strong auditing skills.

• Must pass a Seattle Police Department background investigation.
• This position is a hybrid position; the City requires employees to report in person 3 days a week (subject to change). Individual schedules will be based on an agreement between the employee and their supervisor.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about…