Human Resources Specialist

Job Details

Location:

0301 The Chancery – Seattle, WA 98104
Position Type:
Full Time
Salary Range: $28.00 - $32.00 Hourly

The Archbishop, visible principle of unity in his archdiocese, is called to build up the particular Church unceasingly in the communion of all its members, and to ensure that their diverse gifts and ministries, in union with the universal Church, serve to build up all the faithful and to spread the Gospel. He must take care that all the affairs which belong to the administration of the whole archdiocese are duly coordinated and are ordered to attain more suitably the good of the portion of the people of God entrusted to him.

The HR Service Specialist is a vital member of the HR team and provides professional expertise and support in a variety of HR functions with a primary focus on providing excellent customer service to our staff, supporting the HR department, and maintaining the day‑to‑day workflow of the Human Resources office. Specific areas of support include recruitment activities, onboarding, records, resolving escalated service requests, special projects, and assisting in the maintenance of the HRIS system.

• Serves as main point of contact and information resource for Human Resources service requests, assists with managing the HR email inbox and the HR main phone line, and ensures all persons contacting the Human Resources Office are responded to efficiently and courteously by answering all questions and inquiries and escalating to the appropriate HR staff for a timely response.
• Provides support to Archdiocesan employees by being available onsite during core business hours Monday – Friday, 8:30am – 5pm, including acting as the backup for employee onboarding and interview preparation.
• Partners with managers and HR staff to ensure seamlessness and accuracy for applicant screening, interviews, hiring processes, onboarding, transfers, promotions, and terminations; supports recruitment efforts for all Chancery positions.
• Oversees the maintenance of employee files ensuring proper safekeeping and confidentiality, and heads the yearly archiving process for the HR department including audits of existing materials for retention compliance.
• Runs reports and maintains ongoing organizational data requests, including census data reporting.
• Assists the HR team by maintaining and updating HR pages on the Archdiocesan website’s “Manager’s Toolkit” and SharePoint to ensure accuracy and timeliness of content regarding policies, employment laws and regulations, event notifications, and HR best‑practice information.
• Helps with maintenance of the HRIS system, including data‑integrity audits and proper documentation for all input; assists in HRIS trainings and in creating documentation, guidelines, and help material for all internal users; supports special projects in all modules of the HRIS system.
• Performs special projects and event support as assigned by the HR Assistant Director.
• Other essential tasks not listed may be requested by the supervisor.

• Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
• Ability and desire to use God‑given gifts and talents in service of the local Church in support of the collaboration between lay and ordained minister.
• Strong customer service skills and a commitment to quality, including an ability to establish, build, and maintain internal and external customer satisfaction.
• Team player with customer‑service acumen and a desire to work in a fast‑paced environment with high volume.
• Demonstrated ability to research, learn, and work toward resolution of problems and projects.
• Process oriented with a desire to simplify and create efficiency.
• Able to effectively communicate and educate or explain outcomes to effectively resolve issues.

High School Diploma, Bachelor’s degree preferred.

• 1 to 2 years of experience in a service role; 3+ years preferred.
• Proficient in MS Office suite, particularly Word and Excel.
• Knowledge of and/or experience with HRIS, or similar data systems preferred.
• Experience supporting…