HR Leave Administrator

Full job description
Salary Range: USD $57,500.00/Yr.

- USD $68,500.00/Yr.
Posting Timeline:
Applications are accepted by the date below, which may be updated if the hiring timeline is extended. 5/22/2024

The HR Leave Administrator provides strategic support of HR policies and initiatives to include: management and oversight of Worker’s Compensation, leaves and ADAAA processes and administration, ensuring HIPAA compliance as well as compliance with all other state and federal requirements and policies of Natural Grocers. This position provides hands‑on guidance and training to managers, Good4U Crew, and collaborates with HR Business partners and safety as needed.

Must have minimum of 2 years FMLA/ADA Administration.

• Consults with management and Good4U Crew to ensure understanding and compliance with COVID, FMLA, ADAAA related leaves as provided by Natural Grocers
• Partners with HR Business Partners and management regarding return to work integration, ADA accommodations and work modification as it relates to Workers Compensation processes
• Manages American with Disabilities Act Amendments Act (ADAAA) process, including engaging in the interactive process and reviewing all medical documentation and accommodation requests
• First point of contact for all injured workers and provides continued support including managing the Transitional Duty program for occupational injuries (return to work)
• Partners with Good4U Crew and management to complete required leave paperwork; reviews and approves completed leave paperwork while ensuring compliance with federal and state regulations
• Provides technical expertise to Good4U Crew and management by explaining leave policies, procedures and timelines and resolving problems or issues
• Manages multiple leave cases daily including tracking and maintaining electronic data and files
• Leads manager level trainings on Leaves and ADAAA and company policies related to these topics. Also leads Workers Compensation and Reasonable Suspicion training. This training is conducted on a monthly basis and may be in person or online
• Alerts manager of high-risk situations
• Makes recommendations for new and/or revised policies and procedures for leave administration and implements all approved changes
• Attends continuing education related to both current and new regulations related to FMLA, ADAAA and Workers Compensation administration
• Maintains OSHA recordkeeping in HRIS including creating the 300 logs & 300A summaries and is responsible for yearly OSHA online and store reporting and postings
• Researches, analyzes, and provides guidance regarding Workers’ Compensation and all other leave policies
• Produces bi-weekly, monthly and quarterly reports as required to management
• Partners with the Safety Manager to support safe work practices
• Coordinates and communicates with Workers Compensation Claim Adjusters and Nurses on a continual basis to ensure claims are handled in a timely manner
• Coordinates with the Benefits and Payroll departments ensuring compensation transactions are complete and accurate
• Performs other duties or projects as assigned
• Other HR related projects as time allows
• All Good4U Crew are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive

• High school diploma, GED or equivalent experience is required, college degree a plus
• Minimum 2 years of experience in Human Resources with a broad base of all HR disciplines and application; onboarding to separation, administering FMLA, Leaves of Absence, ADAAA requests
• Minimum 1-year experience managing all aspects of Workers Compensation
• Knowledge of HR laws – Federal and State, including FMLA, ADA, Workers’ Compensation and general HR governing policies
• Multi-state and multi-site level experience preferred
• Strong facilitation and conflict management skills while maintaining strong customer service orientation required
• Demonstrated effective judgment in managing difficult situations with ability to respond to situations with urgency, in a calm and proactive manner
• Ability to maintain a high level of confidentiality regarding employee information especially as it relates to HIPAA…