Recruiting Coordinator, Temporary People Operations Seattle, WA

Persons in these roles are expected to work from our offices in Seattle. On-site requirements vary based on position and team. If you have questions about on-site work arrangements for this role, please ask your recruiter. Our base salary range is$59,000 - $88,500.
Who You Are:

You're organized, detail-oriented, and energized by keeping a busy recruiting process running smoothly. You thrive on juggling multiple moving pieces without dropping a ball and communicate clearly and warmly with everyone you work with—whether that's a candidate, hiring manager, interviewer, or recruiter. You enjoy creating exceptional candidate experiences, take ownership of your work, and know how to prioritize when things get busy.

We're looking for a Temporary Recruiting Coordinator to support our Recruiting team during a period of increased hiring. In this role, you'll play a critical part in ensuring interviews are seamlessly coordinated, candidates receive a best‑in‑class experience, and our recruiting team can move efficiently through the hiring process.

This is a temporary position expected to last through the end of the year
, with the potential for extension based on business needs, budget, and performance.

Who We Are:

The People Operations team is led by the Head of People Operations and includes three individual contributors, each playing an essential role in supporting Ai2's mission. We're a collaborative, close-knit group that values partnership, inclusivity, and a willingness to roll up our sleeves. Our small‑but‑mighty recruiting team consists of a Recruiter and a Recruiting + HR Specialist.

As our Temporary Recruiting Coordinator, you'll be responsible for keeping our hiring process organized, efficient, and candidate‑focused.

Responsibilities include:

• Coordinate virtual and onsite interviews from initial screen through final loop, balancing complex interviewer and candidate calendars.
• Partner with Office and IT teams to coordinate meeting room reservations and ensure seamless technical setup for presentations and events.
• Serve as the primary point of contact for candidates throughout the interview process, providing timely communication, interview confirmations, and logistical details.
• Welcome and assist candidates during onsite interviews, ensuring they have a seamless and positive experience.
• Partner closely with our recruiter and hiring managers to keep interview pipelines moving efficiently and proactively address scheduling challenges.
• Troubleshoot scheduling conflicts and last‑minute changes with professionalism and creativity.
• Maintain accurate candidate records and interview data within Greenhouse, our Applicant Tracking System.
• Keeping the Greenhouse activity feed up to date for every candidate to ensure stakeholder visibility.
• Assist with job postings and other recruiting administrative tasks.
• Monitor the recruiting inbox and respond promptly to scheduling requests.
• Support recruiting projects, process improvements, and recruiting events, including onsite intern events as needed.
• Help deliver a polished, thoughtful, and welcoming candidate experience that reflects Ai2's values.

What You’ll Need:

• 1–3+ years of recruiting coordination, interview scheduling, executive support, or similar high‑volume coordination experience.
• 1+ year of experience using Greenhouse or another Applicant Tracking System (Greenhouse experience is strongly preferred).
• Experience managing multiple priorities in a fast‑paced environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• A customer‑service mindset and the ability to build positive relationships with candidates, hiring managers, recruiters, and interviewers.
• Experience using Google Workspace (Calendar, Docs, Sheets) and Slack.
• Experience managing complex calendaring and scheduling across multiple stakeholders and time zones.
• Ability to quickly learn new systems and processes.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by a team member to successfully…