Payroll HRIS Manager

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Full Time Management Seattle, WA, US

2 days ago Requisition

Salary Range: $92,282.00 To $ Annually

North Star Energy connects a family of fuel distribution companies serving communities and industries across the Western United States. Our operating companies deliver petroleum products and lubricants safely and efficiently throughout Alaska, Hawaii, California, and the Pacific Northwest.

Each company maintains its own local identity and expertise while operating within a distributed model that leverages North Star’s shared services in finance & accounting, legal & compliance, pricing & supply, human resources, marketing, and technology. Guided by shared values of safety, integrity, and operational excellence, North Star provides the strategic guidance and collaboration that help our teams strengthen performance, share best practices, and grow sustainably.

Together, our 1,000+ employees form a network of trusted brands — delivering energy that fuels people, businesses, and communities every day.

The Payroll, Benefits & HRIS Manager oversees payroll, employee benefits, HRIS, and learning management systems for North Star Energy and designated operating companies. As the organization's subject matter expert for ADP Workforce Now and related employee systems, this role ensures the accurate, compliant, and efficient delivery of employee services while leading system administration, reporting, vendor management, implementations, and continuous process improvement.

• Administer accurate and timely multi-company, multi-state payrolls, ensuring compliance with all applicable federal, state, and local regulations.
• Maintain employee payroll records, including new hires, status changes, compensation changes, leaves, and terminations.
• Manage payroll taxes, unemployment, workers' compensation, year-end processing, W-2s, ACA reporting, retirement funding, HSA/FSA, and other payroll-related deductions.
• Develop and maintain payroll policies, procedures, and internal controls to ensure accuracy, compliance, and operational efficiency.

• Administer all company-sponsored benefit programs, including medical, dental, vision, life, disability, retirement, HSA/FSA, COBRA, wellness, and related programs.
• Manage benefit eligibility, enrollments, life events, terminations, annual open enrollment, workers compensation, carrier files, billing, reconciliations, and vendor integrations.
• Serve as the primary resource for employee and manager payroll and benefit inquiries, partnering with brokers, carriers, and third-party administrators to resolve issues and ensure compliance.

• Serve as the system administrator and subject matter expert for ADP Workforce Now, including Payroll, HR, Benefits, Time & Attendance, Reporting, Security, and Workflow modules.
• Lead ADP implementations and onboarding for acquisitions, new payroll groups, and employee populations, including configuration, data conversion, testing, training, and post-implementation support.
• Research, implement, and optimize system enhancements, integrations, workflows, security, documentation, and automated processes.
• Administer the Company's Learning Management System (LMS), including user administration, virtual training assignments, compliance tracking, and reporting.

• Produce organizational payroll, benefits, HRIS, training, and compliance reporting for leadership, financial reporting, audits, and regulatory requirements.
• Develop dashboards and ad hoc reporting utilizing ADP Workforce Now, Excel, Power BI, and other reporting tools.
• Support internal and external audits and ensure compliance with payroll, wage and hour, tax, ACA, ERISA, HIPAA, COBRA, retirement, and other applicable regulations.

• Serve as the primary resource for payroll, benefits, HRIS, timekeeping, and employee systems, delivering exceptional customer service.
• Train HR staff, managers, and employees on…