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Recruitment Coordinator
Job in
Seattle, King County, Washington, 98127, USA
Listed on 2026-09-12
Listing for:
Swoon
Full Time
position Listed on 2026-09-12
Job specializations:
-
HR/Recruitment
Recruiter / Talent Acquisition
Job Description & How to Apply Below
- Own end-to-end interview scheduling across multiple pipelines (80–90% of the role)
- Coordinate high-volume interview schedules using ATS and scheduling tools
- Manage complex, bespoke scheduling for Research and Executive-level pipelines
- Support large-scale Engineering, Product, Business, GTM, and non-technical hiring
- Partner with recruiters, hiring managers, executive assistants, and executive business partners
- Communicate clearly and professionally with candidates, interviewers, and stakeholders
- Troubleshoot and resolve scheduling conflicts, declines, and last-minute changes
- Manage “fire drills” with calm urgency and strong problem-solving skills
- Support both virtual and occasional in-person interviews (pipeline dependent)
- Maintain accurate scheduling documentation and candidate records
- Deliver a polished, welcoming candidate experience (including virtual greetings)
- Proven Recruiting Coordination experience (must have done this role specifically)
- Experience managing high-volume, fast-paced interview scheduling
- Strong organizational skills with the ability to manage “organized chaos”
- Exceptional written and verbal communication skills
- Ability to remain calm and solutions-oriented when schedules change rapidly
- Comfort working extensively in Slack and partnering cross-functionally (treat SLACK as a must have in an enterprise setting)
- Experience working with executive stakeholders and/or executive assistants
- Ability to self-schedule and manage competing priorities independently
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