Admin Coordinator

Recruiting Admins

Ready to be the person who keeps the entire hiring process moving? We're looking for an organized, detail-oriented professional who can juggle calendars, coordinate interviews, communicate with candidates, and support a busy recruiting team without missing a beat for a large tech organization.

If you're someone who loves organization, enjoys working with people, and can pivot quickly when priorities change, this is a great opportunity to grow your recruiting experience.

The Admin Coordinator works closely with a team of recruiters in a fast-paced talent acquisition environment. This role is an integral partner in managing end-to-end recruiting activities and building strong candidate relationships, often providing candidates with their first impression of the organization. The Recruiting Coordinator organizes and schedules interviews, maintains accurate recruiting records, and supports hiring managers and candidates throughout the process.

This position is ideal for someone who enjoys being highly organized, communicating with a variety of stakeholders, adapting quickly to changing priorities, and contributing to the growth of a high-performing recruiting organization.

Responsibilities

• Schedule interviews and phone screens, working directly with candidates and hiring managers to coordinate times and logistics.
• Arrange travel for visiting candidates when required, ensuring all details are clearly communicated and documented.
• Update candidate records and job postings in recruiting systems, maintaining accurate and current information.
• Confirm new hires in the recruiting systems and ensure all related documentation is complete and up to date.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email in a timely and professional manner.
• Track recruiting activities and compile candidate status information in a weekly report for the recruiting team.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring managers.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.
• Assist with the coordination of other recruiting activities as needed, including administrative support for talent acquisition initiatives.
• Collaborate with internal and external stakeholders to ensure a smooth, organized, and positive recruiting process for all participants.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role supporting recruiting or similar processes.
• Demonstrated experience with scheduling appointments and managing calendars in a professional environment.
• Office and Administrative experience with proven ability to handle multiple tasks and priorities.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail and accuracy in managing data, documentation, and scheduling.
• Bachelors degree.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Strong oral and written communication skills for interacting with candidates, hiring managers, and recruiters.
• Customer-focused mindset with a commitment to providing a positive candidate experience.
• Ability to collaborate with internal and external clients and candidates in a professional and courteous manner.

Additional Skills & Qualifications

• Superb customer focus, with a passion for delivering an excellent candidate experience throughout the recruitment process.
• Exceptional organizational skills, including the ability to manage multiple interviews, meetings, and reports simultaneously.
• Comfort working in a dynamic recruiting organization where priorities can shift quickly.
• Experience in talent acquisition or supporting recruiting teams is an asset.
• Ability to quickly learn and navigate recruiting systems and tools.
• Demonstrated reliability and professionalism in an office environment.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

• Medical, Dental & Vision
• 401(k)/Roth
• Basic/Supplemental Life & AD&D
• Short and long-term disability
• HSA & DCFSA
• Transportation benefits
• Employee Assistance Program
• Company Paid Time off or State Sick Leave

Work Environment

This role is based 100% in the office, and the Recruiting Admin is expected to work the…