IT Project Administrator - Journey

Summary

King County Metro Transit's Technology Project Management Team in the Finance and Administration Division is searching for two creative and proactive IT Project Administrator - Journeys who will advance our work in delivering IT projects for internal King County customers as well as customers of the King County Metro department. This position provides high level administrative support to IT Project Managers by delivering documentation and logistics for all activities involved in the coordination and execution of projects.

Overview of the Department and Team

The Transit Technology Project Management team provides project management from conception through planning, procurement, design, and implementation to steady state with operational teams. The team manages a portfolio of capital projects for transit-oriented applications and systems, including real time customer information, electronic fare collection and mobile ticketing, on board systems, scheduling and route planning, vehicle dispatch and telematics, maintenance work orders, asset management, wireless network communications, transit signal priority, enterprise architecture, business intelligence, capital project management and reporting, and other system enhancements and life cycle management.

Position Info This recruitment will be used to fill two (2) Career Service Information Technology Project Administrator - Journey vacancies. The selection process may be used to generate an eligibility list for future Special Duty Assignment (SDA), Term Limited Temporary (TLT), and Career Service (CS) vacancies within this workgroup. The eligibility list will be retained for 12 months from the posting date and may be used at the hiring authority’s discretion.

Responsibilities

• Provide high-level administrative project support to IT Project Managers on a regular basis.
• Maintain project documentation and assist in project communication by building and maintaining Microsoft Teams and SharePoint sites.
• Assist in scheduling and coordinating project and team meetings.
• Develop and collect research materials, interpret, and summarize information from multiple sources for general use.
• Proof-read project documentation and correspondence.
• Act as liaison between multiple organizational levels within King County.
• Assist project managers in creation of documentation required for project gates and assist in managing gate processes.
• Maintain electronic and hard copy records management systems.
• Assist with business plans, project plans, memos, reports, workflow analysis, redesign, cost/benefit analysis and vendor invoice processing.
• May work on special projects and provide general guidance to newly-onboarded project staff.
• Perform other duties as assigned.

Qualifications

• Two (2) years of relevant project administration work experience, OR an equivalent combination of experience and education.
• Intermediate knowledge and application of project management processes, principles, and phases.
• Advanced knowledge of desktop applications used in King County (Docu Sign, Microsoft Project, Microsoft Teams, SharePoint, and other Office 365 tools).
• Advanced Microsoft Excel proficiency.
• Advanced time-management and organizational skills.
• Analytical and problem-solving skills.
• Excellent written and oral communication.
• Experience with capital project budget development, tracking and reporting.
• Advanced skill in tracking and maintaining plans and information logs.
• Discretion with highly visible and/or politically sensitive assignments.
• Ability to work with individuals from diverse backgrounds and to function effectively in a team environment.
• Ability to handle multiple competing priorities and manage stakeholders with potentially conflicting interests.

Highly Competitive Candidates Will Have (desirable)

• PMI CAPM or PMP certification or equivalent.
• Intermediate data visualization skills (Power
  
  BI and Visio).
• Associate degree or higher in IT, Information Systems, Project Management, or related field.
• Experience with large public sector agencies or governmental organizations.
• Knowledge of public transit systems operations, mission, and policies.

Supplemental Information

Who may apply: Open to all qualified…