Data Management Administrator

Position: DATA MANAGEMENT ADMINISTRATOR
AeroTEC is an aerospace engineering, manufacturing, and flight test services company. AS9100 Rev D certified with Design Authority, we serve OEMs, airlines, and defense customers across two sites, our Seattle Engineering Center (SEC) and Moses Lake Flight Test Center (AFTC). We’re a high-tempo environment where precision, accountability, and continuous improvement aren’t buzzwords, they’re how we operate.

The Data Management Administrator is a critical operational role at the center of AeroTEC’s document control, data integrity, and compliance ecosystem. You’ll manage the lifecycle of controlled documents, engineering data, and transmittals across programs. Supporting quality, engineering, and program teams while ensuring compliance with AS9100, customer requirements, and export control regulations.

This role is for people who thrive under pressure, own their workload without being told, find a better way before someone asks them to — and go deep when something breaks.

What You’ll Do:

Document Control Manage the full lifecycle of controlled documents: initiation, review routing, approval, release, distribution, and revision control

Maintain document registers and configuration records in compliance with AS9100 Rev D requirements

Process Data Transmittal Memos (DTMs) accurately and on schedule, including FAA WCB coordination as required

Support internal and external audits with accurate, retrievable records

Identify and resolve document control discrepancies; escalate systemic issues with proposed solutions

Data Administration Manage high-volume data entry, tracking, and validation across multiple concurrent programs

Maintain data integrity across SharePoint lists, internal systems (Quality Portal, MES), and program files

Generate status reports and metrics to support program and quality teams

Coordinate with engineers, program managers, and customers to ensure data accuracy and timely delivery

Internal Customer Support & Problem-Solving Serve as the go-to resource for internal teams — engineering, programs, quality, and supply chain — when document control or data issues arise

Diagnose root causes rather than just symptoms; trace problems across systems, processes, and program history to understand why something broke

Draw on cross-functional knowledge — QMS requirements, program context, system behavior, and regulatory obligations — to solve problems that don’t fit a standard script

Connect the dots between what you know about process A and what’s happening in process B; the best solutions here come from people who hold the whole picture

Communicate findings and fixes clearly to stakeholders at all levels, including non-technical internal customers

Compliance Support Adhere to export control requirements under ITAR and EAR; recognize and properly handle USML and ECCN-classified data Support the Trade Compliance Officer on screening, record-keeping, and data segregation requirements

Apply CUI handling procedures per DFARS/CMMC requirements where applicable

Flag potential compliance gaps proactively — don’t wait to be asked

Continuous Improvement Identify process inefficiencies in document control and data workflows; propose and implement improvements

Participate in lean / CI initiatives; contribute to the Drag Reduction Program Develop and maintain SOPs for recurring data management tasks

What You Bring

Required3+ years of document control experience in an aerospace, defense, manufacturing, or regulated industry environment

Demonstrated ability to manage high-volume workloads accurately and independently — you don’t need a checklist for every task Strong analytical and troubleshooting skills — you can work backwards from a broken outcome to find the real cause, not just the obvious one Ability to synthesize knowledge across systems, procedures, and programs to solve novel problems; you connect things other people treat as separate

Strong working knowledge of AS9100, ISO 9001, or equivalent quality management system requirements

Proficiency with SharePoint, Microsoft 365, and document management platforms

Exceptional attention to detail; errors cost programs

Clear written and verbal communication — you can translate a…