Billing Clerk

Located in Seattle, Washington, in the beautiful Pacific Northwest, Seed IP is one of the country's leading intellectual property law firms. We're a dynamic, team-oriented firm that maintains a professional and well-balanced working environment. At Seed IP, you’ll work alongside experienced attorneys and professional staff who have the background and experience needed to represent a diverse client base in all areas of intellectual property.

We invite you to be a part of the exciting, fast-paced world of intellectual property law at Seed IP.

We are looking for a detail-oriented Intellectual Property (IP) Billing Clerk. This role is responsible for preparing, reviewing, and processing invoices for intellectual property legal services in compliance with client guidelines and firm policies. This role requires a strong understanding of legal billing procedures, electronic billing (eBilling) systems, and intellectual property law firm operations. The ideal candidate is detail-oriented, analytical, and capable of handling high volumes of billing transactions accurately and efficiently.

• Process and send invoices to clients following established billing procedures.
• Email invoices based on the Pull List, ensuring timely and accurate delivery.
• Assist with billing coordination, checking with team members to determine available billing books.
• Update billing records when new instructions are received from clients, attorneys, or paralegals.
• Research and resolve billing issues, such as invoices returned due to invalid addresses.
• Review new matter setups to confirm correct billing details.
• Communicate with paralegals to obtain client email address for invoice delivery and update billing instructions in billing software accordingly.
• Prepare, review, and process invoices for intellectual property matters, ensuring compliance with client billing guidelines and firm policies.
• Submit invoices through electronic billing systems (eBilling), addressing and resolving any rejections or reductions in a timely manner.
• Work closely with attorneys, legal assistants, and clients to address billing inquiries and discrepancies.
• Maintain accurate records of all billing transactions, adjustments, and communications.
• Assist with month-end and year-end billing processes, including reporting and reconciliations.

At a Minimum, We'd Like You to Have

• Familiarity with billing processes or administrative experience in a professional setting
• Strong attention to detail and the ability to organize and manage multiple tasks.
• Willingness to learn billing software.
• Strong communication and problem-solving skills
• Ability to work effectively in a collaborative, deadline-driven environment.

Ideally, We'd Like You to Have

• Minimum of 2-3 years of legal billing experience, preferably in intellectual property law.
• Experience with electronic billing (eBilling) portal
• Proficiency in legal billing software such as Aderant, Elite, or Bill Blast.
• Proficiency in Microsoft Office Suite, especially Excel

Prolonged periods of computer-based work. The ability to read and review billing documents, invoices, and computer screens.

The salary range for this position is $65,000 to $80,000, depending on experience, with eligibility for a performance-based bonus. Seed offers a comprehensive benefits package, including employer-paid medical, dental, and vision coverage; 401(k) with match and profit sharing; flexible spending accounts for healthcare, dependent care, and transportation; an annual wellness benefit; access to a mindfulness app; and employee assistance programs. This hybrid role requires in-office presence two days per week.

Seed IP Law Group is a leading intellectual property law firm based in Seattle. It provides comprehensive legal assistance in all areas of intellectual property, including patents, trademarks, copyrights, trade secrets and unfair competition, confidential information, due diligence, intellectual property licensing, and all related litigation. Seed IP's clients range in size from individuals and start-up companies to established multinational corporations in alternative…