Litigation Legal Assistant

Bennett Bigelow & Leedom, P.S., is seeking a full-time litigation legal assistant to join the team in our Seattle office. The firm is a recognized leader in health care law and trial practice. We are looking for candidates with excellent communication skills, attention to detail, a team orientation, and an interest in the challenges of an exciting trial practice. Bennett Bigelow & Leedom is committed to Diversity & Inclusion and is an Equal Opportunity Employer.

GENERAL

SUMMARY:

Support multiple attorneys with preparing legal documents and correspondence, filing pleadings under deadline, case management, complex scheduling, strict adherence to HIPAA requirements, and maintaining confidentiality of client and firm matters. This position may support attorneys defending civil medical malpractice and litigation. This position is hybrid; required on site at least 2 days per week, and more often as may be necessary for specific business needs.

ESSENTIAL JOB FUNCTIONS:

“Essential functions” are duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Proofread, finalize and file pleadings in federal, state, and appellate courts in fast-paced environment. Manage deadlines and rapidly changing priorities.
• Provide diligent case management support through calendaring, maintenance of data and contacts, coordination with clients and other parties, and timely records management in a team environment.
• Manage complex scheduling and calendar maintenance under rapidly changing circumstances in support of cases frequently leading to trial. Coordinate scheduling with clients, co-counsel, opposing counsel, experts, and witnesses under tight deadlines.
• Draft correspondence, notices of appearance, and other communications.
• Support docketing by reviewing for accuracy, adapting to team conventions, and backing up docketing entry as needed. Monitor case scheduling and maintain calendaring for discovery.
• Support trial preparation including gathering and organizing of records and coordinating the trail team activities.
• Maintain strict adherence to HIPAA requirements, policies and procedures.
• Provide administrative support for business and professional requirements including review and editing of client billings in accordance with client guidelines, registration for events or continuing education, opening and closing files, and making travel arrangements.

Litigation Legal Assistant positions involve recurring work situations with occasional variation from normal to a high degree of complexity.

It is expected that the employee performs all duties with minimal supervision.

When preparing for trial, overtime may be required.

The same is true during periods when workloads are heavy.

QUALIFICATIONS

REQUIRED:

• At least 3 years of experience as a litigation legal assistant required. Experience with medical malpractice or insurance defense strongly preferred;
• Court filing experience and basic familiarity with Court Rules required;
• Proficiency with MS Office applications required; experience with Pro Law is preferred;
• Experience with complex scheduling strongly preferred; and
• Familiarity with docketing preferred or completion of firm-provided training required within first 90 days of employment.

The above describes the general content of and requirements for the performance of this position.

It is not to be construed as an exhaustive statement of essential responsibilities or requirements.

Other duties may be assigned.

COMPENSATION AND BENEFITS:

• Compensation range of $80, annual salary depending on experience. Discretionary annual bonus.
• Paid time off (18 days per year, with one additional PTO day for each year of service, up to a total of 25 days of PTO accrual per year).
• Paid holidays (10.5 days per year).
• Bereavement leave (1-3 days) and Jury Duty leave (up to 10 days).
• Paid parental leave (up to 12 weeks after 24 months of service) available to both parents.
• Healthcare benefits include medical plan PPO and HSA choices with 91-95% employer contribution and employee buy-up options.
  
  Dependent coverage at employee’s expense.
  
  Employer contribution to HSA.
• Flexible spending account option for qualified medical and childcare expenses.
• Dental plan with 100% employer paid premium. Dependent coverage at employee’s expense.
• Vision plan with 100% employer paid premium.
  
  Dependent coverage at employee’s expense.
• Short Term Disability Insurance, employer paid.
• Long Term Disability Insurance, employer paid.
• Life Insurance, employer paid with employee buy-up options.
• 401(k) Retirement Plan with annual employer discretionary profit-sharing contribution.
• Commuter benefits include parking reimbursement or transit pass, up to $150/month.
• Hybrid (in person and remote) workplace.
• Employee Assistance Program, employer paid.