Conflicts Attorney

Reports To: Chief Operating Officer

Salary: $120,000 - $145,000

Status: Exempt

Location: Seattle

We are seeking a Conflicts Attorney in our Seattle office. This position will conduct and analyze advanced searches of existing and potential clients to avoid potential legal conflicts and oversee the firm’s records department.

• Review and analyze new matters and clients brought to the firm, including calling and emailing attorneys to verify information submitted. Prepare a concise summary of potential conflicts identified to the requesting attorney, and recommend appropriate responsive action.
• Oversee new employee orientation regarding conflicts and records policies and procedures, coordinating conflicts and records issues as they pertain to lawyer arrivals and departures.
• Assist attorneys in communicating with their clients to determine the nature of the potential conflict and whether such conflict may be waived.
• Draft conflicts-of-interest waivers and requests, where applicable, for new matters brought to the firm. Waiver requests or conflict disclosures will be communicated by the requesting or responsible attorney to the prospective or existing client.
• Advise firm counsel and/or firm management, as necessary, during the conflict resolution process for appropriate approvals or decisions.
• Accurately document conflicts resolution with the appropriate client and matter file.
• Assist firm counsel in clearing new attorneys joining the firm (lateral or contract attorney candidates) by communicating with the candidate and prior employers as necessary.
• Review conflicts reports and prior matter lists provided by new hires.
• Identify and remove out of date information from the conflicts database through research and communication with responsible attorneys.
• Research and analyze potential and current client and adverse party corporate family affiliations and subsidiaries.
• Advise the firm’s internal Business Intake Committee on client engagement agreements, litigation guidelines, or any other additional client originated supplemental engagement terms or agreements (e.g., Outside Counsel Guidelines, or “OCG’s”).
• Research and advise attorneys on client-related ethical issues pertaining to conflicts, confidentiality, client property, and other pertinent Rules of Professional Conduct.

• Plan, develop, and implement records management policies and procedures intended to standardize filing, protection, and retrieval of records, reports, and other information.
• Develop and promote policies and procedures for determining and verifying the appropriate disposition of all records related to the legal practice and administrative functions of the firm and its members and employees.
• Research, develop, and implement records retention schedules as needed for all administrative and client files.
• Draft and review agreements with outside vendors and clients as necessary.
• Facilitate transfer of files to the firm from external providers, as well as files from the firm to clients and outside counsel.
• Oversee and supervise support clerk duties related to document management, including records consolidation efforts, digitization initiatives, and handling of original documents.
• Correspond with and coordinate with preferred records management vendors for scanning, storage, or secure destruction as needed.
• Maintain and supervise an accurate index and inventory of all on-site and off-site client records, ensuring compliant handling of client originals.
• Confirm and communicate with attorneys regarding client files stored on their behalf, returning records to the client as necessary and facilitating digitization for long-term storage.
• Perform necessary attorney departure…