Administrative Manager - Supportive Care

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states.

Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Administrative Manager I manages all administrative operational activities in support of department, including projects/programs as necessary. Develops and implements procedures related to department operations and administration.

This position will be 1.0

FTE/full-time, Monday - Friday.

• Serve as a point of contact representing the department to leadership, other departments, individuals and outside organizations.
• Serve as liaison, representing the department to other departments within the organization, partner institutions, and outside organizations/vendors.
• Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed.
• Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval.
• Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education.
• Organizes and participate in staff educational activities.
• Plans, organizes and oversee events offsite, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed.
• Provides overall staffing for applicable Fred Hutch Board Committees.
• Manage scheduling, catering and communication support to the Executive, VP and/or Directors for complex meetings, replying about availability, and time sensitive assistance.
• Coordinates team activities including pre-retreat meetings, travel and meal planning, on-site logistics and meeting facilitation.
• Determine content, design and write correspondence, documents and presentations.
• Onboard new staff.
• May supervise staff.
• May review time sheets and approve as needed.
• Monitor department budgets, ensuring that all financial allocations and expenditures are in accordance with contract guidelines. Provide support to Executive, VP and/or Director/Associate Directors for submitting requisitions, tracking POs, invoice approvals.
• Coordinate space and equipment planning and utilization, evaluating current department needs and future needs.
• Attend committee meetings as determined and document proceedings.
• Assist Executive, VP and/or Director/Associate Directors in preparing for and participating in regulatory activities or investigations.
• Coordinate the production and distribution of special and recurring reports.
• Determine reporting needs and analyzes data.
• Maintain Intranet and Teams pages as applicable.
• Monitors and reports out on the organization issues management database.
• Support supply inventory and ordering for department
• Perform other responsibilities as required including but not limited to, special projects…