Special Events Manager

FTE: 1.0

Appointment Year: Full Year

Employment Classification: Exempt

Lakeside School’s Advancement team seeks a highly skilled Special Events Manager to lead the planning and execution of key school wide and advancement events. Reporting to the Director of Institutional Philanthropy and partnering closely with colleagues across the school, this role manages a portfolio of high-profile events and supports Advancement and alum engagement initiatives.

The Special Events Manager serves a broad range of stakeholders, including students, families, alums, and donors, and plays a critical role in delivering events that reflect Lakeside’s values and strengthen community connection. The successful candidate will bring strong project management skills, exceptional attention to detail, and a collaborative, service-oriented approach, with the ability to manage multiple priorities in a dynamic environment.

The Special Events Manager exercises independent judgment and discretion in event strategy, resource allocation, budget management, vendor selection, and operational planning. The role independently evaluates competing institutional priorities and develops solutions that advance school and advancement objectives. This role follows a hybrid work model, with a minimum expectation of three in-office days per week.

• Lead the planning and execution of the school’s four annual endowed lectureships, including facilitation of the Speaker Selection Committee, speaker contracting and negotiation, travel and hospitality, content planning, marketing coordination, and full event logistics
• Serve as institutional lead for Commencement, managing all aspects of planning and execution, including logistics, vendor relationships, run-of-show development, rehearsal coordination, communications, and day-of operations
• Plan and execute Grand Day, an annual event welcoming grandparents and special friends to campus
• Lead special, one-time school wide events, such as major milestone celebrations

• Partner with Advancement leadership to develop, recommend, and implement event strategies that support donor cultivation, stewardship, pipeline development, and institutional engagement goals
• Evaluate and recommend event positioning, guest experience strategies, engagement tactics, and resource investments to advance fundraising and relationship-building goals
• Partner with program leads to plan and execute donor engagement events, including the Lakeside Fund Kickoff, Head's Circle Reception, and Leadership Circle Reception, providing strategic guidance on event design, guest experience, logistics, and execution
• Partner with alum engagement lead to plan and execute alum events and reunions, providing guidance on event strategy, guest experience, logistics, and resource allocation to advance institutional engagement goals
• Analyze event participation, engagement, and fundraising outcomes; assess effectiveness against institutional objectives; and recommend strategic improvements to enhance future performance and impact

• Provide support and advice for ROAR, the Parent and Guardian Association’s annual gala, coordinating closely with volunteer leaders and school staff

• Develop and manage event budgets; evaluate competing resource needs; and make recommendations regarding expenditures, vendor selection, and allocation of institutional resources in alignment with departmental priorities
• Negotiate and manage vendor contracts, including venues, catering, AV, rentals, and production partners
• Establish project plans, timelines, and production strategies, prioritizing competing demands and adjusting plans based on organizational needs
• Lead cross-functional planning with internal partners, resolving competing priorities and ensuring alignment across departments
• Analyze event outcomes and recommend improvements to enhance effectiveness, efficiency, and impact over time
• Develop standards, processes, and best practices for institutional events to improve efficiency, effectiveness, and community engagement
• Assess operational, financial, and reputational…